Section one: Contracting authority
one.1) Name and addresses
Harris Federation
4th Floor Norfolk House, Wellesley Road
Croydon
CR0 1LH
procurement@harrisfederation.org.uk
Telephone
+44 2082537777
Fax
+44 2082537778
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA30809
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ICT Project Delivery Partner
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
The Harris Federation (HF) is a Federation of 51 Academies, which are currently located in the London area with the Federation Head Office in East Croydon.
The Federation Website is https://www.harrisfederation.org.uk
The ICT Support and delivery of upgrades/projects at the Federation is currently all delivered 'in house' with occasional ad-hoc contractor support.
The Federation benefits from a degree of standardisation in its ICT solution, but at the same time is also cognisant that ICT solutions and technology are developing rapidly.
There is currently a need to refresh a significant amount of aged equipment across the Federation as part of an ongoing refresh programme over a number of years. Therefore, to enable the Federation's IT team to focus on the management of ICT and not need to be concerned with the increasing challenges regarding ICT supply, procurement, implementation and resourcing the decision has been taken to identify an ICT Implementation Partner. At a high level, the Partner will be responsible for supply of equipment and implementation through ongoing multiple projects so that over the lifetime of the contract all Federation schools will have been refreshed. The Federation IT team will continue to maintain and support the ICT.
To give an indication of the equipment and tasks the partner would need to deliver are as follows:
- All hardware supply
- Maintenance agreements
- Relevant licencing
- A move to serverless schools where relevant
- Cabling
- CCTV systems
- All installation services
- Programme Management
- Project Management
- Management of ad-hoc purchases
- Pre-Testing against a Standard Network Design (SND)
- Formal testing against SND
- Functional testing with schools
- User Training - School staff
- Handover Training - School technical staff
- Asset tagging of all installed equipment
- Asset register management for both hardware & software
- Escalated Support for 6 months (inc SLA to measure performance) following each school deployment
- Equipment disposal / re-cycling
- Due Diligence services for both existing & new schools
- Commitments to support innovation
- Budget risk post Order
- Innovation & ongoing input into SND
- Collective partnership (CSR) targets aligned to the Federation objectives
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £26,000,000
two.2) Description
two.2.2) Additional CPV code(s)
- 30200000 - Computer equipment and supplies
- 35125000 - Surveillance system
- 48200000 - Networking, Internet and intranet software package
- 48442000 - Financial systems software package
- 48820000 - Servers
- 51600000 - Installation services of computers and office equipment
- 80400000 - Adult and other education services
- 80500000 - Training services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The Harris Federation (HF) is a Federation of 51 Academies, which are currently located in the London area with the Federation Head Office in East Croydon.
The Federation Website is https://www.harrisfederation.org.uk
The ICT Support and delivery of upgrades/projects at the Federation is currently all delivered 'in house' with occasional ad-hoc contractor support.
The Federation benefits from a degree of standardisation in its ICT solution, but at the same time is also cognisant that ICT solutions and technology are developing rapidly.
There is currently a need to refresh a significant amount of aged equipment across the Federation as part of an ongoing refresh programme over a number of years. Therefore, to enable the Federation's IT team to focus on the management of ICT and not need to be concerned with the increasing challenges regarding ICT supply, procurement, implementation and resourcing the decision has been taken to identify an ICT Implementation Partner. At a high level, the Partner will be responsible for supply of equipment and implementation through ongoing multiple projects so that over the lifetime of the contract all Federation schools will have been refreshed. The Federation IT team will continue to maintain and support the ICT.
To give an indication of the equipment and tasks the partner would need to deliver are as follows:
- All hardware supply
- Maintenance agreements
- Relevant licencing
- A move to serverless schools where relevant
- Cabling
- CCTV systems
- All installation services
- Programme Management
- Project Management
- Management of ad-hoc purchases
- Pre-Testing against a Standard Network Design (SND)
- Formal testing against SND
- Functional testing with schools
- User Training - School staff
- Handover Training - School technical staff
- Asset tagging of all installed equipment
- Asset register management for both hardware & software
- Escalated Support for 6 months (inc SLA to measure performance) following each school deployment
- Equipment disposal / re-cycling
- Due Diligence services for both existing & new schools
- Commitments to support innovation
- Budget risk post Order
- Innovation & ongoing input into SND
- Collective partnership (CSR) targets aligned to the Federation objectives
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-002655
Section five. Award of contract
Contract No
HF2022-043
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 July 2022
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
RM Education Ltd
142B Park Drive, Milton Park
Abingdon
OX14 4SE
Telephone
+44 8450700300
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £26,000,000
Section six. Complementary information
six.3) Additional information
(MT Ref:226748)
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
Country
United Kingdom