Section one: Contracting authority
one.1) Name and addresses
Harris Federation
4th Floor Norfolk House, Wellesley Road
Croydon
CR0 1LH
procurement@harrisfederation.org.uk
Telephone
+44 2082537777
Fax
+44 2082537778
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA30809
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ICT Project Delivery Partner
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
The Harris Federation (HF) is a Federation of 51 Academies, which are currently located in the London area with the Federation Head Office in East Croydon.
The Federation Website is https://www.harrisfederation.org.uk
The ICT Support and delivery of upgrades/projects at the Federation is currently all delivered 'in house' with occasional ad-hoc contractor support.
The Federation benefits from a degree of standardisation in its ICT solution, but at the same time is also cognisant that ICT solutions and technology are developing rapidly.
There is currently a need to refresh a significant amount of aged equipment across the Federation as part of an ongoing refresh programme over a number of years. Therefore, to enable the Federation's IT team to focus on the management of ICT and not need to be concerned with the increasing challenges regarding ICT supply, procurement, implementation and resourcing the decision has been taken to identify an ICT Implementation Partner. At a high level, the Partner will be responsible for supply of equipment and implementation through ongoing multiple projects so that over the lifetime of the contract all Federation schools will have been refreshed. The Federation IT team will continue to maintain and support the ICT.
To give an indication of the equipment and tasks the partner would need to deliver are as follows:
- All hardware supply
- Maintenance agreements
- Relevant licencing
- A move to serverless schools where relevant
- Cabling
- CCTV systems
- All installation services
- Programme Management
- Project Management
- Management of ad-hoc purchases
- Pre-Testing against a Standard Network Design (SND)
- Formal testing against SND
- Functional testing with schools
- User Training - School staff
- Handover Training - School technical staff
- Asset tagging of all installed equipment
- Asset register management for both hardware & software
- Escalated Support for 6 months (inc SLA to measure performance) following each school deployment
- Equipment disposal / re-cycling
- Due Diligence services for both existing & new schools
- Commitments to support innovation
- Budget risk post Order
- Innovation & ongoing input into SND
- Collective partnership (CSR) targets aligned to the Federation objectives
two.1.5) Estimated total value
Value excluding VAT: £26,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 30200000 - Computer equipment and supplies
- 35125000 - Surveillance system
- 48200000 - Networking, Internet and intranet software package
- 48442000 - Financial systems software package
- 48820000 - Servers
- 51600000 - Installation services of computers and office equipment
- 80400000 - Adult and other education services
- 80500000 - Training services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The Harris Federation (HF) is a Federation of 51 Academies, which are currently located in the London area with the Federation Head Office in East Croydon.
The Federation Website is https://www.harrisfederation.org.uk
The ICT Support and delivery of upgrades/projects at the Federation is currently all delivered 'in house' with occasional ad-hoc contractor support.
The Federation benefits from a degree of standardisation in its ICT solution, but at the same time is also cognisant that ICT solutions and technology are developing rapidly.
There is currently a need to refresh a significant amount of aged equipment across the Federation as part of an ongoing refresh programme over a number of years. Therefore, to enable the Federation's IT team to focus on the management of ICT and not need to be concerned with the increasing challenges regarding ICT supply, procurement, implementation and resourcing the decision has been taken to identify an ICT Implementation Partner. At a high level, the Partner will be responsible for supply of equipment and implementation through ongoing multiple projects so that over the lifetime of the contract all Federation schools will have been refreshed. The Federation IT team will continue to maintain and support the ICT.
To give an indication of the equipment and tasks the partner would need to deliver are as follows:
- All hardware supply
- Maintenance agreements
- Relevant licencing
- A move to serverless schools where relevant
- Cabling
- CCTV systems
- All installation services
- Programme Management
- Project Management
- Management of ad-hoc purchases
- Pre-Testing against a Standard Network Design (SND)
- Formal testing against SND
- Functional testing with schools
- User Training - School staff
- Handover Training - School technical staff
- Asset tagging of all installed equipment
- Asset register management for both hardware & software
- Escalated Support for 6 months (inc SLA to measure performance) following each school deployment
- Equipment disposal / re-cycling
- Due Diligence services for both existing & new schools
- Commitments to support innovation
- Budget risk post Order
- Innovation & ongoing input into SND
- Collective partnership (CSR) targets aligned to the Federation objectives
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
2 March 2022
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
8 March 2022
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=225237.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:225237)
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
Country
United Kingdom