Section one: Contracting authority
one.1) Name and addresses
Welsh Government
Crown Buildings, Cathays Park
Cardiff
CF10 3NQ
CommercialProcurementICT@gov.wales
Telephone
+44 3007900170
Country
United Kingdom
NUTS code
UKL - Wales
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA27760
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Multi-Functional Devices and Document Solutiuons
Reference number
NPS-ICT-0104-20
two.1.2) Main CPV code
- 30121200 - Photocopying equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
This procurement exercise is being conducted by the National Procurement Service for Wales (NPS), which is hosted by the Welsh Government. NPS acts on behalf of the Welsh public sector to deliver value for money from the procurement of common and repetitive
goods and services.
The Supplier shall be required to provide a range of Products and/ or Services under the following Lots:
Lot 1: MFDs and Document Solutions
Lot 2: Print Consumables (Not Awarded)
The objective of this framework is to:
(a) Provide Customers with a wide range of MFD products and services, which meet the individual Customers requirements;
(b) Offer a flexible, competitive and simple route to market;
(c) Provide a value for money route to market, which continues to evolve to offer the latest technologies at competitive pricing; and
(d) Provide document and print solutions which balance the need for immediate savings, whilst considering the socio and environmental impact on future generations.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £40,000,000
two.2) Description
two.2.1) Title
MFDs and Document Solutions
Lot No
1
two.2.2) Additional CPV code(s)
- 30121100 - Photocopiers
- 30121200 - Photocopying equipment
- 30232100 - Printers and plotters
- 30232110 - Laser printers
- 30232150 - Inkjet printers
- 32581200 - Fax equipment
- 50310000 - Maintenance and repair of office machinery
- 30124520 - Scanner document feeders
- 48311000 - Document management software package
- 48311100 - Document management system
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
The products and services will be delivered at sites across Wales
two.2.4) Description of the procurement
This procurement is to establish an all-Wales Framework Agreement. Due to the diverse nature of the Customer base the Supplier shall be required to provide the following Products/services:
(a) The Supply of a range of Multi-Functional Devices (MFD);
(b) Consumables;
(c) Support and Maintenance, including a range of enhanced warranty packages;
(d) Pre-Sales Services, including site surveys and print audits;
(e) A range of associated software products;
(f) A range of associated services;
(g) A range of finance options and pricing plans; and
(h) Consumables, including drums, toner cartridges and staples.
The Supplier shall provide a range of Print and Document Solutions, including but not limited to:
(a) Cloud hosted print solutions;
(b) Hybrid managed print estates, comprising of single function and multi-function machines;
(c) Document workflow & automation;
(d) Managed document solutions; and
(e) Hybrid Mail Solutions.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 56
Quality criterion - Name: Sustainability and Social Value / Weighting: 14
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Customers shall be able to adjust the Commercial and Technical award criteria weightings within the range detailed at Annex 1 of Framework Schedule 4.4.
The Framework was tendered with 2 Lots, Lot 1 MFDs and Document Solutions and Lot 2 Print Consumables. Lot 2 has not been awarded.
two.2) Description
two.2.1) Title
Print Consumables
Lot No
2
two.2.2) Additional CPV code(s)
- 30124000 - Parts and accessories of office machines
- 30125000 - Parts and accessories of photocopying apparatus
- 30125100 - Toner cartridges
- 30124100 - Fusers
- 30124300 - Drums for office machine
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
This procurement exercise is intended to establish an agreement for the Welsh Public Sector to access:
(a) Original Printer Consumables (excluding paper);
(b) Remanufactured and Refilled Printer Ink and Toner Cartridges;
(c) Fax Consumables.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 21
Quality criterion - Name: Sustainability and Social Value / Weighting: 9
Price - Weighting: 70
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
This Lot was Not awarded
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-000589
Section five. Award of contract
Lot No
2
Title
Print Consumables
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section five. Award of contract
Lot No
1
Title
MFDs and Document Solutions
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
14 July 2021
five.2.2) Information about tenders
Number of tenders received: 13
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 13
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
COMCEN COMPUTER SUPPLIES LTD
COMCEN COMPUTER SUPPLIES LTD, Bruce Road
SWANSEA
SA54HS
Country
United Kingdom
NUTS code
- UKL18 - Swansea
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Vision (Office Automation) Ltd
Caxton House, Watermark Way, Foxholes Business Park
Hertford
SG137TZ
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Canda Copying Ltd
Prince William Avenue, Sandycroft
Deeside
CH52QZ
Country
United Kingdom
NUTS code
- UKL23 - Flintshire and Wrexham
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Ricoh UK Ltd
800 Pavilion Drive, Northampton Business Park
Northampton
NN4 7YL
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.3) Name and address of the contractor
Xerox (UK) Ltd
Uxbridge Business Park, Sanderson Road,
Uxbridge
UB81DH
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.3) Name and address of the contractor
Altodigital Networks Ltd
Malthouse Avenue
Cardiff
CF23 8RU
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.3) Name and address of the contractor
Banner Group Ltd
Newland House, Tuscany Park, Express Way
Wakefield
WF6 2TZ
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.3) Name and address of the contractor
KONICA MINOLTA BUSINESS SOLUTIONS (UK) LTD
Konica House, Miles Gray Road
BASILDON
SS143AR
bidsandtenders@konicaminolta.co.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.3) Name and address of the contractor
UK Laser Supplies Ltd
Capital Point, Capital Point Business Park
Cardiff
CF14 9JB
Country
United Kingdom
NUTS code
- UKL22 - Cardiff and Vale of Glamorgan
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Canon (UK) Limited
Woodhatch
Reigate
RH28BF
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £40,000,000
Total value of the contract/lot: £40,000,000
Section six. Complementary information
six.3) Additional information
The Authority has decided to terminate the tender process without making any award for Lot 2 (Print Consumables), for the following reasons:
1. Whilst the Authority does not believe that there is any flaw in the tender process, continuing with the award is likely to lead to legal proceedings which would delay contract award and cause the Authority to incur disproportionate expense and wasted resources in dealing with such proceedings; and
2. The need to protect and preserve public funds.
The following bodies may use this framework:
- Welsh Minister, their agencies, sponsored and statutory bodies and other contracting authorities funded by them;
- The Welsh Assembly Commission;
- UK Government, their agencies, companies and limited liability partnerships or other corporate entities, which operate in Wales;
-Local Authorities in Wales;
- Contracting authorities established for the provision of culture, media and sport in Wales;
- NHS Health Boards in Wales;
- Higher and further education bodies in Wales;
- Police and crime commissioners and police forces; national park, and fire and rescue authorities in Wales;
- Citizen Advice Bureaux in Wales;
- Registered social landlords;
- Schools, sixth-form colleges, foundation schools and academies in Wales (but not independent schools);
- HM Inspectorate of Schools in Wales (Estyn);
- Town & Community Councils in Wales;
- Tribunals
- Welsh Government;
- Housing associations;
- Wales Council for Voluntary Action
- Third sector bodies.
(WA Ref:112386)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom