Multi-Functional Devices and Document Solutiuons

Publication reference: 2021/S 000-018663
Publication date: 3 August 2021

F03: Contract award notice

Section one: Contracting authority

one.1) Name and addresses

Welsh Government

Crown Buildings, Cathays Park

Cardiff

CF10 3NQ

Email

CommercialProcurementICT@gov.wales

Telephone

+44 3007900170

Country

United Kingdom

NUTS code

UKL - Wales

Internet address(es)
Main address

https://gov.wales/

Buyer's address

https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA27760

one.2) Information about joint procurement

The contract is awarded by a central purchasing body

one.4) Type of the contracting authority

Body governed by public law

one.5) Main activity

General public services


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Multi-Functional Devices and Document Solutiuons

Reference number

NPS-ICT-0104-20

two.1.2) Main CPV code
  • 30121200 - Photocopying equipment
two.1.3) Type of contract

Supplies

two.1.4) Short description

This procurement exercise is being conducted by the National Procurement Service for Wales (NPS), which is hosted by the Welsh Government. NPS acts on behalf of the Welsh public sector to deliver value for money from the procurement of common and repetitive

goods and services.

The Supplier shall be required to provide a range of Products and/ or Services under the following Lots:

Lot 1: MFDs and Document Solutions

Lot 2: Print Consumables (Not Awarded)

The objective of this framework is to:

(a) Provide Customers with a wide range of MFD products and services, which meet the individual Customers requirements;

(b) Offer a flexible, competitive and simple route to market;

(c) Provide a value for money route to market, which continues to evolve to offer the latest technologies at competitive pricing; and

(d) Provide document and print solutions which balance the need for immediate savings, whilst considering the socio and environmental impact on future generations.

two.1.6) Information about lots

This contract is divided into lots: Yes

two.1.7) Total value of the procurement (excluding VAT)

Value excluding VAT: £40,000,000

two.2) Description

two.2.1) Title

MFDs and Document Solutions

Lot No

1

two.2.2) Additional CPV code(s)
  • 30121100 - Photocopiers
  • 30121200 - Photocopying equipment
  • 30232100 - Printers and plotters
  • 30232110 - Laser printers
  • 30232150 - Inkjet printers
  • 32581200 - Fax equipment
  • 50310000 - Maintenance and repair of office machinery
  • 30124520 - Scanner document feeders
  • 48311000 - Document management software package
  • 48311100 - Document management system
two.2.3) Place of performance
NUTS codes
  • UKL - Wales
Main site or place of performance

The products and services will be delivered at sites across Wales

two.2.4) Description of the procurement

This procurement is to establish an all-Wales Framework Agreement. Due to the diverse nature of the Customer base the Supplier shall be required to provide the following Products/services:

(a) The Supply of a range of Multi-Functional Devices (MFD);

(b) Consumables;

(c) Support and Maintenance, including a range of enhanced warranty packages;

(d) Pre-Sales Services, including site surveys and print audits;

(e) A range of associated software products;

(f) A range of associated services;

(g) A range of finance options and pricing plans; and

(h) Consumables, including drums, toner cartridges and staples.

The Supplier shall provide a range of Print and Document Solutions, including but not limited to:

(a) Cloud hosted print solutions;

(b) Hybrid managed print estates, comprising of single function and multi-function machines;

(c) Document workflow & automation;

(d) Managed document solutions; and

(e) Hybrid Mail Solutions.

two.2.5) Award criteria

Quality criterion - Name: Technical / Weighting: 56

Quality criterion - Name: Sustainability and Social Value / Weighting: 14

Price - Weighting: 30

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2.14) Additional information

Customers shall be able to adjust the Commercial and Technical award criteria weightings within the range detailed at Annex 1 of Framework Schedule 4.4.

The Framework was tendered with 2 Lots, Lot 1 MFDs and Document Solutions and Lot 2 Print Consumables. Lot 2 has not been awarded.

two.2) Description

two.2.1) Title

Print Consumables

Lot No

2

two.2.2) Additional CPV code(s)
  • 30124000 - Parts and accessories of office machines
  • 30125000 - Parts and accessories of photocopying apparatus
  • 30125100 - Toner cartridges
  • 30124100 - Fusers
  • 30124300 - Drums for office machine
two.2.3) Place of performance
NUTS codes
  • UKL - Wales
two.2.4) Description of the procurement

This procurement exercise is intended to establish an agreement for the Welsh Public Sector to access:

(a) Original Printer Consumables (excluding paper);

(b) Remanufactured and Refilled Printer Ink and Toner Cartridges;

(c) Fax Consumables.

two.2.5) Award criteria

Quality criterion - Name: Technical / Weighting: 21

Quality criterion - Name: Sustainability and Social Value / Weighting: 9

Price - Weighting: 70

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2.14) Additional information

This Lot was Not awarded


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Open procedure

four.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.1) Previous publication concerning this procedure

Notice number: 2021/S 000-000589


Section five. Award of contract

Lot No

2

Title

Print Consumables

A contract/lot is awarded: No

five.1) Information on non-award

The contract/lot is not awarded

No tenders or requests to participate were received or all were rejected


Section five. Award of contract

Lot No

1

Title

MFDs and Document Solutions

A contract/lot is awarded: Yes

five.2) Award of contract

five.2.1) Date of conclusion of the contract

14 July 2021

five.2.2) Information about tenders

Number of tenders received: 13

Number of tenders received from SMEs: 4

Number of tenders received from tenderers from other EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 13

The contract has been awarded to a group of economic operators: Yes

five.2.3) Name and address of the contractor

COMCEN COMPUTER SUPPLIES LTD

COMCEN COMPUTER SUPPLIES LTD, Bruce Road

SWANSEA

SA54HS

Email

stuartj@comcen.co.uk

Country

United Kingdom

NUTS code
  • UKL18 - Swansea
The contractor is an SME

Yes

five.2.3) Name and address of the contractor

Vision (Office Automation) Ltd

Caxton House, Watermark Way, Foxholes Business Park

Hertford

SG137TZ

Email

bids@visionplc.co.uk

Country

United Kingdom

NUTS code
  • UK - United Kingdom
The contractor is an SME

Yes

five.2.3) Name and address of the contractor

Canda Copying Ltd

Prince William Avenue, Sandycroft

Deeside

CH52QZ

Email

stephen@candacopying.co.uk

Country

United Kingdom

NUTS code
  • UKL23 - Flintshire and Wrexham
The contractor is an SME

Yes

five.2.3) Name and address of the contractor

Ricoh UK Ltd

800 Pavilion Drive, Northampton Business Park

Northampton

NN4 7YL

Email

bid.team@ricoh.co.uk

Country

United Kingdom

NUTS code
  • UK - United Kingdom
The contractor is an SME

No

five.2.3) Name and address of the contractor

Xerox (UK) Ltd

Uxbridge Business Park, Sanderson Road,

Uxbridge

UB81DH

Email

uxb.bidteam@xerox.com

Country

United Kingdom

NUTS code
  • UK - United Kingdom
The contractor is an SME

No

five.2.3) Name and address of the contractor

Altodigital Networks Ltd

Malthouse Avenue

Cardiff

CF23 8RU

Country

United Kingdom

NUTS code
  • UK - United Kingdom
The contractor is an SME

No

five.2.3) Name and address of the contractor

Banner Group Ltd

Newland House, Tuscany Park, Express Way

Wakefield

WF6 2TZ

Email

bids@banneruk.com

Country

United Kingdom

NUTS code
  • UK - United Kingdom
The contractor is an SME

No

five.2.3) Name and address of the contractor

KONICA MINOLTA BUSINESS SOLUTIONS (UK) LTD

Konica House, Miles Gray Road

BASILDON

SS143AR

Email

bidsandtenders@konicaminolta.co.uk

Country

United Kingdom

NUTS code
  • UK - United Kingdom
The contractor is an SME

No

five.2.3) Name and address of the contractor

UK Laser Supplies Ltd

Capital Point, Capital Point Business Park

Cardiff

CF14 9JB

Country

United Kingdom

NUTS code
  • UKL22 - Cardiff and Vale of Glamorgan
The contractor is an SME

Yes

five.2.3) Name and address of the contractor

Canon (UK) Limited

Woodhatch

Reigate

RH28BF

Email

tender_team@cuk.canon.co.uk

Country

United Kingdom

NUTS code
  • UK - United Kingdom
The contractor is an SME

No

five.2.4) Information on value of contract/lot (excluding VAT)

Initial estimated total value of the contract/lot: £40,000,000

Total value of the contract/lot: £40,000,000


Section six. Complementary information

six.3) Additional information

The Authority has decided to terminate the tender process without making any award for Lot 2 (Print Consumables), for the following reasons:

1. Whilst the Authority does not believe that there is any flaw in the tender process, continuing with the award is likely to lead to legal proceedings which would delay contract award and cause the Authority to incur disproportionate expense and wasted resources in dealing with such proceedings; and

2. The need to protect and preserve public funds.

The following bodies may use this framework:

- Welsh Minister, their agencies, sponsored and statutory bodies and other contracting authorities funded by them;

- The Welsh Assembly Commission;

- UK Government, their agencies, companies and limited liability partnerships or other corporate entities, which operate in Wales;

-Local Authorities in Wales;

- Contracting authorities established for the provision of culture, media and sport in Wales;

- NHS Health Boards in Wales;

- Higher and further education bodies in Wales;

- Police and crime commissioners and police forces; national park, and fire and rescue authorities in Wales;

- Citizen Advice Bureaux in Wales;

- Registered social landlords;

- Schools, sixth-form colleges, foundation schools and academies in Wales (but not independent schools);

- HM Inspectorate of Schools in Wales (Estyn);

- Town & Community Councils in Wales;

- Tribunals

- Welsh Government;

- Housing associations;

- Wales Council for Voluntary Action

- Third sector bodies.

(WA Ref:112386)

six.4) Procedures for review

six.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

Telephone

+44 2079477501

Country

United Kingdom