Section one: Contracting authority/entity
one.1) Name and addresses
Regional Business Services Organisation Procurement and Logistics Service
Greenmount House, Woodside Industrial Estate, Woodside Road
Ballymena
BT42 4QJ
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Maintenance of Boilers, Plant and Controls. Low Temperature Hot Water, Steam and Biomass, Boiler Water Treatment and Clean Steam Generators
Reference number
459602
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.2) Description
two.2.2) Additional CPV code(s)
- 50531100 - Repair and maintenance services of boilers
- 42163000 - Steam generators
- 42162000 - Steam-generating boilers
- 39137000 - Water softeners
- 44621210 - Water boilers
- 09320000 - Steam, hot water and associated products
- 09321000 - Hot water
- 09322000 - Steam
- 09323000 - District heating
- 09324000 - Long-distance heating
two.2.3) Place of performance
NUTS codes
- UKN0 - Northern Ireland
two.2.4) Description of the procurement at the time of conclusion of the contract:
Maintenance of Boilers, Plant and Controls. Low temperature Hot Water, Steam and Biomass, Boiler Water Treatment and Clean Steam Generators
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
96
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2017/S 116-233750
Section five. Award of contract/concession
Contract No
459602
Title
Maintenance of Boilers Plant and Controls. Low Temperature Hot Water, Steam and Biomass, Boiler Water Treatment and Clean Steam Generators
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
16 June 2017
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor/concessionaire
Geoff Castles Boilers Services N.I Limited
97A Belfast Road
Carrickfergus
BT38 8BX
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://www.geoffcastles.co.uk
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Boiler House Services Ltd
Lisburn
BT28 2SA
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://www.boilerhouseservicesltd.co.uk
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £5,825,000
Section six. Complementary information
six.3) Additional information
Lots 1 and 2 of the current Contract 459602 are to be extended by a further 6 months, utilising the third 6 month period of the 3 x 6 months provision for extension available under the Terms and Conditions of Contract. This extension period may be utilised where the renewal procurement exercise is delayed, where there are no suitable tenders or where the procurement is the subject of a legal challenge preventing the award of the contract(s). This Modification Notice is to inform the market that the contracts outlined earlier may be extended by up to 18 months over and above the duration stated in Section II.2.7.
six.4) Procedures for review
six.4.1) Review body
Business Services Organisation
Belfast
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 50000000 - Repair and maintenance services
seven.1.2) Additional CPV code(s)
- 50531100 - Repair and maintenance services of boilers
- 42163000 - Steam generators
- 42162000 - Steam-generating boilers
- 39137000 - Water softeners
- 44621210 - Water boilers
- 09320000 - Steam, hot water and associated products
- 09321000 - Hot water
- 09322000 - Steam
- 09323000 - District heating
seven.1.3) Place of performance
NUTS code
- UKN - Northern Ireland
seven.1.4) Description of the procurement:
Maintenance of Boilers Plant and Controls, Low Temperature Hot Water, Steam and Biomass, Boiler Water Treatment and Clean Steam Generators
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
102
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£5,825,000
seven.1.7) Name and address of the contractor/concessionaire
Geoff Castles Boiler Services N.I. Limited
97A Belfast Road
Carrickfergus
BT38 8BX
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://www.geoffcastles.co.uk
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Boiler House Services Ltd
Lisburn
BT28 2SA
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://www.boilerhouseservicesltd.co.uk
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Lots 1 and 2 of the current Contract 459602 are to be extended by a further 6 months, utilising the third 6 month period of the 3 x 6 months provision for extension available under the Terms and Conditions of Contract. This extension period may be utilised where the renewal procurement exercise is delayed, where there are no suitable tenders or where the procurement is the subject of a legal challenge preventing the award of the contract(s). This Modification Notice is to inform the market that the contracts outlined earlier may be extended by up to 18 months over and above the duration stated in Section II.2.7.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
This modification is made under the provisions set out in Regulation 72 (1) (c) (i), (ii) and (iii). The need for contract modification has been brought about by the unforeseen circumstances causing delay in the tender process and is required to ensure continuity of contractual cover until the tender process can be concluded.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £5,825,000
Total contract value after the modifications
Value excluding VAT: £5,825,000