Section one: Contracting authority/entity
one.1) Name and addresses
DERBY CITY COUNCIL
Corporation Street
Derby
DE1 2FS
Telephone
+44 1332640768
Country
United Kingdom
Region code
UKF11 - Derby
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
TD2146- Bulk Mailing and Print Services
Reference number
TD2146
two.1.2) Main CPV code
- 79824000 - Printing and distribution services
two.1.3) Type of contract
Services
two.1.4) Short description
The supply of Bulk Mailing and Printing Services in respect of the production and dispatch of a range of documents.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £270,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKF11 - Derby
Main site or place of performance
Derby City
two.2.4) Description of the procurement
Bulk Mailing and Printing Services
two.2.11) Information about options
Options: Yes
Description of options
Contract to start 01/10/2024 and expire 30/09/2025 with no options to extend.
two.2.14) Additional information
Award of a contract without prior publication of a call for competition in OJEU as the procurement falls outside the scope of application of the directive. The Council will observe a 10 day standstill period.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
Award of a contract without prior publication of a call for competition in OJEU as the procurement falls outside the scope of application in accordance with Article 32ii of Directive - competition is absent for technical reasons.
Veat notice needed for 12-month contract, due to ongoing review and changes to the production and distribution of bulking mailings. Moving forward Derby City Councils preferred method for the distribution of mail will be electronic as the is the most cost-effective option. If it is operationally viable and cost effect this process will be bought back in-house.
A full review of all options regarding production and distribution of mail is ongoing and until complete we will not have a clear idea on whether a new Bulk Mailing contract will be necessary. If a new contract is required, we will also need to determine the volume of any mail and spending involved, which we will not know until the review is completed. The review is expected to take 12 months.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
TD2146
Title
Bulk Mailing and Print Services
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
14 June 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Financial Data Management Ltd
7 Segro Business Park, Bidder Street
London
E16 4ES
Country
United Kingdom
NUTS code
- UKF11 - Derby
Companies House
02827644
Internet address
www.fdmdocumentsolutions.co.uk
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £270,000
Total value of the contract/lot/concession: £270,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Derby City Council
Derby
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Derby City Council
Derby
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Council will observe a 10 day standstill period.
six.4.4) Service from which information about the review procedure may be obtained
Derby City Council
Derby
Country
United Kingdom