Section one: Contracting authority
one.1) Name and addresses
Winchester City Council
Winchester City Council
Colebrook Street, Winchester
SO23 9LJ
Contact
Julie Mahoney
Telephone
+44 1962814908
Country
United Kingdom
Region code
UKJ36 - Central Hampshire
National registration number
00609812
Internet address(es)
Main address
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/86482
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=82738&B=WCC
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=82738&B=WCC
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Contract for the Operation of the Winchester City Street Market
Reference number
WCC/PROC/006
two.1.2) Main CPV code
- 55900000 - Retail trade services
two.1.3) Type of contract
Services
two.1.4) Short description
Winchester City Council is seeking to appoint an experienced, creative and forward looking operator to manage its street market in the beautiful and historic centre of Winchester.
The appointed operator will provide a high quality curated programme of street markets ensuring that income is maximised whilst creating a high quality visitor experience which supports the local economy.
Commitment to sustainability and engagement across Winchester’s varied communities is also required.
The market operates Thursday to Saturday and and the first and third Sunday of each month. There is also the opportunity for special themed and seasonal markets such as Easter, early evening markets and specialist touring markets.
The contract is for a period of three years with an option to extend annually for up to a further two years The contract will commence in October 2024.
two.1.5) Estimated total value
Value excluding VAT: £210,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79952000 - Event services
two.2.3) Place of performance
NUTS codes
- UKJ36 - Central Hampshire
Main site or place of performance
Winchester
two.2.4) Description of the procurement
Winchester City Council is looking for an innovative and creative market operator to provide a high-quality curated programme of street markets that support the local economy by:
• adding vibrancy to the city centre
• complementing existing retail activities
• increasing footfall supporting city centre businesses
• encouraging business start-up and innovation and
• minimising the markets’ carbon footprint.
The council is looking for an experienced operator to manage its street market for three years ensuring that income is maximised whilst creating a high quality visitor experience. There is also provision to further extend the contract annually for up to a further two years. The contract will commence in October 2024.
Operators are asked to produce a curated programme of street markets which covers Thursday to Saturday and the first and third Sunday of each month as well as the opportunity for special themed and seasonal markets such as Easter and vegan markets. It should include opportunities for:
• early evening markets
• touring markets (at least four specialist markets a year)
• a proportion of reduced cost stalls for business start up
• attracting a younger demographic
• independent producers
• local producers
• new traders and
• themed and seasonal markets.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £210,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The contract also includes an option to extend annually for a further 24 months (2 years).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As set out in the procurement documents and Terms and Conditions of the Contract.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
25 July 2024
Local time
10:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
25 July 2024
Local time
10:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The Tender Pack can be accessed via the e tender portal:
https://uk.eu-supply.com/login.asp?B=UK
To register for this procurement opportunity and access the documents, paste the above
URL into your browser and follow the instructions 1 and 2:
1) Click on “New supplier registration”
2) Complete the Supplier Registration form
If you need any further assistance with registration or have any queries about using the portal, please contact EU Supply as follows:
E-mail: uksupport@eu-supply.com
Telephone: 0800 840 2050 during office hours ONLY (08.00 to 17.00).
six.4) Procedures for review
six.4.1) Review body
London - High Court
London
EC4A 1NL
Telephone
+44 2079477156
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Service Lead – Legal Services Winchester City Council
City Offices, Colebrook Street
Winchester
SO23 9LJ
Telephone
+44 1962840222
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Service Lead - Legal Services Winchester City Council
City Offices, Colebrook Street
Winchester
SO23 9LJ
Country
United Kingdom