Section one: Contracting authority
one.1) Name and addresses
Reading Borough Council
Civic Offices,Bridge Street
READING
RG12LU
Contact
Ben Boatman
benjamin.boatman@reading.gov.uk
Telephone
+44 1189374533
Country
United Kingdom
Region code
UKJ11 - Berkshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/readingbc/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Front Office Visitors Tech
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
Quotations are invited for the supply of:
• People/Footfall Counters
• Self Check-in capability for pre-booked appointments and drop-ins with associated booking system/QMS
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UKJ11 - Berkshire
two.2.4) Description of the procurement
As part of the Levelling Up Fund, Reading Borough Council has been awarded £19.1 million to revitalise Reading's cultural offer by transforming the much-loved Hexagon Theatre and building a modern new Central Library. The Council's bid was made up of -
An £8 million investment to rebuild Central Library at the Council's Civic Offices in Bridge Street.
A £12 million investment to revitalise Reading's much-loved and popular Hexagon Theatre, creating an attractive, flexible, and exciting new space for performances and community use.
The existing Central Library on the King's Road is well-used but is in a dated building which is set over a series of floors, making accessibility difficult without significant investment. A brand new custom-built Central Library, incorporated onto the current Civic Offices site, will create a modern and open space, offering a much-improved, accessible environment for everyone. The ambition is to create a flexible space for the whole community that embraces not only the traditional offer of book loans but looks to the future with our digital and learning offer.
With the Library moving into the Civic, there is a need to modernise the front office space thereby creating a new Front Office or Reception area.
The requirement under this contract will be to deliver:
Provision of goods (footfall counter devices), installation, software, training to use, and support.
Hardware provision of kiosks, including product lease/hire, software (on premise / SaaS), and support. This includes installation of devices, training of system use, and implementation of software.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £42,550
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
5 July 2024
Local time
10:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
5 July 2024
Local time
11:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Reading Borough Council
Reading
Country
United Kingdom