Scope
Reference
DN764969
Description
Gloucestershire County Council is tendering for a single provider (or lead provider) framework (with two lots) to distribute food vouchers, utility vouchers, emergency payments and other support. The authority intends to award four year contract commencing on 01 September 2025 and expiring on 31 August 2029,
All providers must be capable of providing services in relation to both lots.
This contract is being procured under the PA23 Light
Touch Regime.
Commercial tool
Establishes a framework
Total value (estimated)
- £25,600,000 excluding VAT
- £30,720,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 September 2025 to 31 August 2029
- 4 years
Main procurement category
Services
CPV classifications
- 75310000 - Benefit services
Contract locations
- UKK13 - Gloucestershire
Lot constraints
Description of how multiple lots may be awarded:
Lot 1 (Local Welfare Support Services):
The total estimated value of all contracts which may be awarded under Lot 1 of the framework agreement is not expected to exceed £2.6M over 5 years (i.e., the 4-year term of the framework agreement plus the maximum 1-year term of any call-off contract which might be awarded before its expiry). This sum includes administrative costs of c£80,000 per annum and social care spend routed through this contract.
Lot 2 (Emergency Welfare Services):
The provision of Emergency Welfare Services under Lot 2 of the above framework agreement will not be funded from a Gloucestershire County Council budget. The provision of these services will be grant funded when government funding is provided to the council. Accordingly, there will be no commitment on Gloucestershire County Council to spend any money through the Framework unless it receives grant funding and decides the most effective way to meet the terms of any such grant is by using this framework. Furthermore, any expenditure will be up to but no more than the total grant received.
Lot 1. Local Welfare Support Services
Description
The total estimated value of all contracts which may be awarded under Lot 1 of the framework agreement is not expected to exceed £2.6M over 5 years (i.e., the 4-year term of the framework agreement plus the maximum 1-year term of any call-off contract which might be awarded before its expiry). This sum includes administrative costs of c£60,000 - 90,000 per annum and social care spend routed through this contract. Please note that the estimated value contains both the admin charges and the support distributed to service uses via vouchers, white goods etc. VAT will apply to part of the lot value by not all.
Lot value (estimated)
- £2,600,000 excluding VAT
- £3,120,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Emergency Welfare Services
Description
The provision of Emergency Welfare Services under Lot 2 of the above framework agreement will not be funded from a Gloucestershire County Council budget. The provision of these services will be grant funded when government funding is provided to the council. Accordingly, there will be no commitment on Gloucestershire County Council to spend any money through the Framework unless it receives grant funding and decides the most effective way to meet the terms of any such grant is by using this framework. Furthermore, any expenditure will be up to but no more than the total grant received. Please note that the estimated value contains both the admin charges and the support distributed to service uses via vouchers, white goods etc. VAT will apply to part of the lot value by not all. The total estimated value across the contract term is £23,000,000 which includes both the voucher cost and administration in relation to managing the assessment of applications and the issuing of the vouchers to recipients. The total spend is predicated on the council receiving equivalent government funding and therefore suppliers will need to ensure flexibility in terms of the resource to support this element of the service.
Lot value (estimated)
- £23,000,000 excluding VAT
- £27,600,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Framework operation description
Single provider framework being created, provider must be able to fulfil both lots
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Particular suitability
Lot 1. Local Welfare Support Services
Lot 2. Emergency Welfare Services
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
9 May 2025, 11:59pm
Tender submission deadline
30 May 2025, 12:00pm
Submission address and any special instructions
Submissions of tender will be electronically via the
council's procurement portal -
www.supplyingthesouthwest.org.uk
(https://www.supplyingthesouthwest.org.uk).
Submissions outside this portal will not be accepted
and deemed invalid.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
3 July 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 50% |
| Price | Price | 35% |
| Social Value | Quality | 15% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Light touch
Contracting authority
Gloucestershire County Council
- Public Procurement Organisation Number: PZHT-7473-ZVPN
Shire Hall, Westgate Street
Gloucester
GL1 2TG
United Kingdom
Region: UKK13 - Gloucestershire
Organisation type: Public authority - sub-central government