Section one: Contracting authority/entity
one.1) Name and addresses
West Berkshire Council
Council Office,Market Street
NEWBURY
RG145LD
procurementboard@westberks.gov.uk
Country
United Kingdom
Region code
UKJ11 - Berkshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supported Lodgings for Young People in Care & Leaving Care Service
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ11 - Berkshire
two.2.4) Description of the procurement at the time of conclusion of the contract:
This Supported Lodgings service is for Looked After Children, providing accommodation
within a stable home setting along with support from the Host (the Host is the person
providing lodgings within their home for a Service User and support) and a visiting support
service from the Provider.
This service will specifically target those Service Users who would be considered too
vulnerable to thrive in a supported accommodation project and will require a high level of
support
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
End date
6 February 2025
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2019/S 174-424279
Section five. Award of contract/concession
Contract No
188
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
12 March 2020
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Step By Step Partnership Limited
Newbury
Country
United Kingdom
NUTS code
- UKJ11 - Berkshire
Companies House
Step By Step Partnership Limited
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £1,950,621.58
Section six. Complementary information
six.3) Additional information
From 7th February 2023 the Annual Value will be £350,421
3 Additional Beds were purchased from 6th October 2022 through to 31st December 2023.
Estimated to have a maximum cost of £59,245.15 (Fixed Cost £17,710.15 + Variable Cost
£41,535)
A further 3 beds were purchased from 1st January 2023 through to 31st December 2023
which has a maximum annual cost of £47,396.12 (Fixed Cost £14,168.12 + Variable Cost
£33,228).
This modification notice highlights the continuation of the additional 6 Beds from 1st January 2024 through to 5th February 2025. This would be at an additional cost of £102,691.58
This would bring the Total Contract Value to £1,950,621.58
six.4) Procedures for review
six.4.1) Review body
West Berkshire Council
Newbury
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 85000000 - Health and social work services
seven.1.3) Place of performance
NUTS code
- UKJ11 - Berkshire
seven.1.4) Description of the procurement:
within a stable home setting along with support from the Host (the Host is the person
providing lodgings within their home for a Service User and support) and a visiting support
service from the Provider.
This service will specifically target those Service Users who would be considered too
vulnerable to thrive in a supported accommodation project and will require a high level of
support
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
1 January 2024
End date
6 February 2025
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£1,950,621.58
seven.1.7) Name and address of the contractor/concessionaire
West Berkshire Council
Newbury
Country
United Kingdom
NUTS code
- UKJ11 - Berkshire
Justification for not providing organisation identifier
Not on any register
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
A previous modification notice was published outlining the needed to modify the contract to add 6 more beds temporarily until 31st December 2023.
These have now been approved until 6 February 2025
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
Since December 2021, it is mandated by central government that West Berkshire participates in the National Transfer Scheme, meaning we are expected to have a number of Unaccompanied Asylum Seeking Children equivalent to 0.1% of our child population. This was not foreseen at the outset of this contract.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £1,647,490
Total contract value after the modifications
Value excluding VAT: £1,950,621.58