Section one: Contracting entity
one.1) Name and addresses
WEST MIDLANDS TRAINS LIMITED
2nd Floor,St Andrews House, 20 St. Andrew Street
LONDON
EC4A3AG
Contact
Rachel Price
Country
United Kingdom
Region code
UKG31 - Birmingham
Companies House
09860466
Internet address(es)
Main address
https://www.westmidlandsrailway.co.uk/
Buyer's address
https://s2c.waxdigital.co.uk/Abellio/SignIn.aspx
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
http://redirect.transaxions.com/events/cq8FO
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
http://redirect.transaxions.com/events/cq8FO
one.6) Main activity
Railway services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Passenger Count Database Software Services
Reference number
WMT 3491
two.1.2) Main CPV code
- 72322000 - Data management services
two.1.3) Type of contract
Services
two.1.4) Short description
West Midlands Trains requires a train count Database to serve as a repository for train count data to inform business decisions on timetables/train service capacity/pricing, fulfil official business obligations for service ridership reporting and inform passengers about expected train loadings. Data is provided by automatic passenger counts (APC) directly from certain train fleet types as well as manual passenger count data from a variety of sources.
It is envisaged that the Train Count Database will be hosted by the winning bidder and accessed via a web-based browser.
The services are to be provided across the entire WMT network.
Installation, maintenance, and testing are to be provided as part of this contract.
The Supplier shall provide WMT with a PCDS installation residing on the Supplier's server alongside:
• Account management and service meetings.
• A roadmap for future planned system developments, which WMT can shape and influence.
• Provision of quotes for specific custom development or enhancement of system functionality.
• Bug & maintenance fixes including all coding, testing and delivery.
• System upgrades including all coding, testing and delivery.
• System configuration management (including business continuity system).
• Provision of query resolution.
• The system requirements set out in this Schedule.
two.1.5) Estimated total value
Value excluding VAT: £190,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG31 - Birmingham
two.2.4) Description of the procurement
Full details for the requirements can be found within Appendix A - Specification.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £190,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
20
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Option to extend for a further 12 + 12 months
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure with prior call for competition
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
15 July 2024
Local time
11:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
West Midlands Trains Limited
Birmingham
Country
United Kingdom