Section one: Contracting authority
one.1) Name and addresses
Northern Ireland Housing Executive
2 Adelaide Street
Belfast
BT2 8BP
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etendersni.gov.uk/epps
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
T1553 – HR and Payroll IT System
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
The Housing Executive requires a fully integrated Commercial off-the Shelf (COTS) system for the provision of a secure, hosted HR and Payroll IT system. Full details can be found in the tender documents enclosed with this CFT.
two.1.5) Estimated total value
Value excluding VAT: £3,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 72212450 - Time accounting or human resources software development services
- 72210000 - Programming services of packaged software products
- 79211110 - Payroll management services
- 79631000 - Personnel and payroll services
- 31711310 - System for recording attendance
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The Housing Executive requires a fully integrated Commercial off-the Shelf (COTS) system for the provision of a secure, hosted HR and Payroll IT system. Full details can be found in the tender documents enclosed with this CFT.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Cost criterion - Name: Cost / Weighting: 50
two.2.6) Estimated value
Value excluding VAT: £3,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
72
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
This contract makes provision for an estimated 12 month implementation period. Following successful completion of the implementation period, the initial contract period will begin. The initial contract period will be 60 months. Therefore the total duration of the contract in this notice has been estimated as 72 months. This contract also makes provision to be extended by a further 60 months beyond the initial contract period as outlined in the Conditions of Contract. The estimated contract value provided in this notice is based on the full contract period including implementation and the extension period. Ideally the level of competition should be sufficient to achieve costs significantly lower than our estimates.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
1 September 2021
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 30 December 2021
four.2.7) Conditions for opening of tenders
Date
1 September 2021
Local time
3:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
Suppliers Instructions — How to Express Interest in this Invitation to Tender: Register your company on the e-tendersni website (this is only required once) and click on ‘View current opportunities’ to locate this invitation to tender. The Housing Executive reserves the right to abandon the competition at any time. Please refer to the tender documentation for further details. There is no guarantee that any agreement or contract will be put in place in relation to this notice. No compensation etc. will be paid if a tender or resulting agreement is withdrawn and / or the procurement process stopped for any reason. Bidders should take part in this process only on the basis that they fully understand and accept this position.
six.4) Procedures for review
six.4.1) Review body
The High Court of NI
Chichester Street
Belfast
BT1 3JF
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Housing Executive will incorporate a minimum 10 calendar day standstill period from the point information on the contract award is communicated to tenderers in accordance with the Public Contracts Regulations 2015.