Scope
Reference
RB/LCC/CAS/25/1689 - LCC44260
Description
The Authority has a requirement to enter a new contract to provide service and maintenance of Heating, Ventilation and Air Conditioning systems (HVAC) plant.
The scope of this service will cover the county of Lancashire. The service requirement is split into two (2) service regions, North and South Lancashire.
The services are tendered as 2 separate regional Lots:
Lot 1 - North Lancashire
Lot 2 - South Lancashire
There will be one successful contractor appointed for each regional lot.
No single contractor will be awarded more than one lot.
It is expected that each contractor will be able to provide service cover in both the North and South regions and will act as a reserve in the area not awarded to them.
The Services
Service and Maintenance (reactive and planned works)
o Gas and oil-fired heating, Domestic hot water generation plant, Heating and hot water controls, distribution and pressurization, Solar thermal, Underfloor heating systems, Circulating water quality monitoring and improvement.
o Air Conditioning and Handling equipment, Air and Ground Source Heat Pumps, Extract Ventilation systems.
o Pressure Systems Safety Valves.
o Gas Safety Testing, Gas installation and use regulations
The service provision will also include a 365-day, 24-hour call out service and resources to undertake remedial work and or asset decommission and replacement.
Total value (estimated)
- £5,200,000 excluding VAT
- £6,240,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 August 2025 to 31 July 2027
- Possible extension to 31 July 2029
- 4 years
Description of possible extension:
The initial contract Term is 2 years
Plus a 24 month option extension period
Total available contract term is 4 years
Main procurement category
Services
CPV classifications
- 39715200 - Heating equipment
- 39717000 - Fans and air-conditioning appliances
- 42500000 - Cooling and ventilation equipment
- 45331000 - Heating, ventilation and air-conditioning installation work
- 71315410 - Inspection of ventilation system
- 71333000 - Mechanical engineering services
Contract locations
- UKD4 - Lancashire
Lot constraints
Maximum number of lots a supplier can be awarded: 1
Description of how multiple lots may be awarded:
The services are tendered as 2 separate regional Lots:
Lot 1 - North Lancashire
Lot 2 - South Lancashire
There will be one successful contractor appointed for each regional lot.
No single contractor will be awarded more than one lot.
It is expected that each contractor will be able to provide service cover in both the North and South regions and will act as a reserve in the area not awarded to them.
Lot Lot 1 - North Lancashire (was 1). Lot 1 - North Lancashire
Description
The Authority has a requirement to enter a new contract to provide service and maintenance of Heating, Ventilation and Air Conditioning systems (HVAC) plant.
It is expected that each contractor will be able to provide service cover in both the North and South regions and will act as a reserve in the area not awarded to them.
Lot 1 - North Lancashire
The estimated value of the Services is £530,000 per annum
The Services
Service and Maintenance (reactive and planned works)
o Gas and oil-fired heating, Domestic hot water generation plant, Heating and hot water controls, distribution and pressurization, Solar thermal, Underfloor heating systems, Circulating water quality monitoring and improvement.
o Air Conditioning and Handling equipment, Air and Ground Source Heat Pumps, Extract Ventilation systems.
o Pressure Systems Safety Valves.
o Gas Safety Testing, Gas installation and use regulations
The service provision will also include a 365-day, 24-hour call out service and resources to undertake remedial work and or asset decommission and replacement.
Lot value (estimated)
- £2,120,000 excluding VAT
- £2,544,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot Lot 2 - South Lancashire. Lot 2 - South Lancashire
Description
The Authority has a requirement to enter a new contract to provide service and maintenance of Heating, Ventilation and Air Conditioning systems (HVAC) plant. It is expected that each contractor will be able to provide service cover in both the North and South regions and will act as a reserve in the area not awarded to them.
Lot 2 - South Lancashire the estimated value of the Services is £770,000 per annum
The Services
Service and Maintenance (reactive and planned works)
o Gas and oil-fired heating, Domestic hot water generation plant, Heating and hot water controls, distribution and pressurization, Solar thermal, Underfloor heating systems, Circulating water quality monitoring and improvement.
o Air Conditioning and Handling equipment, Air and Ground Source Heat Pumps, Extract Ventilation systems.
o Pressure Systems Safety Valves.
o Gas Safety Testing, Gas installation and use regulations
The service provision will also include a 365-day, 24-hour call out service and resources to undertake remedial work and or asset decommission and replacement.
Lot value (estimated)
- £3,080,000 excluding VAT
- £3,696,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Submission
Enquiry deadline
22 May 2025, 10:00am
Tender submission deadline
2 June 2025, 12:00pm
Submission address and any special instructions
Please upload your response to the Fusion Supplier Portal - Lancashire County Council
Using the link below
Tenders may be submitted electronically
No
Languages that may be used for submission
English
Award decision date (estimated)
1 July 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 60% |
| Quality | Quality | 40% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://www.lancashire.gov.uk/business/tenders-and-procurement/
Please use the link below to the LCC Opportunities Page to access the full tender documents
https://www.lancashire.gov.uk/business/tenders-and-procurement/
https://www.lancashire.gov.uk/business/tenders-and-procurement/
Please use the link below to the LCC Opportunities Page to access the full tender documents
https://www.lancashire.gov.uk/business/tenders-and-procurement/
Technical specifications to be met
https://www.lancashire.gov.uk/business/tenders-and-procurement/
Please use the link below to access the full tender documents
https://www.lancashire.gov.uk/business/tenders-and-procurement/
Contracting authority
Lancashire County Council
- Public Procurement Organisation Number: PBBJ-2179-TNXM
PO Box 100, County Hall
Preston
PR1 0LD
United Kingdom
Contact name: rachel bunting
Telephone: +44 1772 535461
Email: casprocurement@lancashire.gov.uk
Website: https://www.lancashire.gov.uk/
Region: UKD45 - Mid Lancashire
Organisation type: Public authority - sub-central government