Section one: Contracting authority/entity
one.1) Name and addresses
Ministry of Defence
BFPO 53
Episkopi
BFPO 53
Contact
Samuel Hunt
Telephone
+44 3301641515
Country
Cyprus
Region code
CY - Cyprus
Internet address(es)
Main address
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of a new video-teleconferencing and court recording system for the Sovereign Base Area Courts
Reference number
711343451_FTS_PIN
two.1.2) Main CPV code
- 32232000 - Video-conferencing equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
The UK Sovereign Base Area Administration (SBAA) is seeking a 3rd party contractor to install, implement and provide initial training and ongoing support for a new video-teleconferencing and court recording system for judicial courts in Episkopi and Dhekelia on the island of Cyprus.
Section six. Complementary information
six.6) Original notice reference
Notice number: 2024/S 000-014449
Section seven. Changes
seven.1) Information to be changed or added
seven.1.2) Text to be corrected in the original notice
Section number
II.2
Place of text to be modified
II.2.4
Read
Text
****UPDATE****
INVITATION TO A PRE-MARKET ENGAGEMENT CALL
Further to the details contained in this Prior Information Notice, the SBAA and UK Strategic Command
Commercial are pleased to invite interested potential tenderers to a pre-market engagement call.
Event details
- Date: Wednesday, 26 June 2024
- Time: 2.45 pm EET (12.45 pm GMT)
- Duration: 1hr 45 min
- Platform: Microsoft Teams
The call will provide an overview of the project requirements and objectives and will offer a forum for
potential suppliers to ask questions and provide feedback on the proposed procurement process.
Agenda:
- Introduction
- Overview of the SBA Administration and Courts
- Overview of the requirement
- Project management requirements
- Technical requirements
- User training and support services
- Commercial overview
How to register:
Please confirm your attendance by email to UKStratCom-Comrcl-BFC@mod.gov.uk
Please include in your email, the following details for each person attending the call:
- Name
- Contact email
- Position and title
- The registered company name
- Company web page URL
The above information will provide the necessary details to add you to the call and supply some ancillary
information that will help us to understand the background of the companies interested in fulfilling the
requirements.
If you have any enquiries about the call, please contact UKStratCom-Comrcl-BFC@mod.gov.uk
Kind regards,
Sam Hunt
Commercial Officer
seven.2) Other additional information
This notice has been published to alert the market to an upcoming competitive tender, that British Forces Cyprus intend to launch in July 2024.
The Sovereign Base Area Administration are seeking a 3rd party contractor to install a new video-teleconferencing and court recording system into the UK Sovereign Base Area (SBA) judicial courts on the island of Cyprus.
The successful contractor will provide a solution that includes:
- installation of new hardware (cameras, microphones, speakers, screens)
- software to support:
a) a live-link facility to link all 4 court areas in Dhekelia (court room and sensitive suite) and Episkopi (court room and sensitive suite) and remote access via the internet;
b) cloud storage of recorded court proceedings
- Initial user-training
- ongoing maintenance and support
The new solution must be operational by 31 March 2025 at the latest and the intended award is October 2024 in order to allow sufficient time for implementation of the new solution.