Scope
Reference
ITT_30350
Description
Westminster City Council (the "Council") has a statutory obligation under the Housing Act 1996 (as amended) to provide temporary accommodation to homeless individuals and families within its borough.
The Council has committed to securing temporary accommodation properties with an ambitious goal of acquiring approximately 1000 new properties in the next 1 - 3 years to fulfil this statutory requirement.
These newly acquired properties together with the existing units require new or replacement furnishings and as a result, the Authority is seeking to procure a Contract(s) for the supply, delivery and installation of residential furniture, white goods, carpets and floors to fulfil its requirements. Further details of the Authority's requirements for the Supplies can be found in the Invitation to Tender documentation.
Total value (estimated)
- £2,500,000 excluding VAT
- £3,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 13 October 2025 to 12 October 2029
- Possible extension to 12 October 2030
- 5 years
Description of possible extension:
A year's extension is allowed but will be subject to the successful delivery of the contract (including KPIs) and at the Authority's sole discretion.
Options
The right to additional purchases while the contract is valid.
The Authority intends to award the contract to a single supplier; however, it reserves the right to appoint a second-source supplier to mitigate supply risks.
Should the second-source supplier option be activated, this would result in two separate contracts.
The estimated total value is £2.5 million over five years (inclusive of any extension, but exclusive of VAT). This figure is non-binding; actual expenditure may increase, or decrease based on demand.
Main procurement category
Goods
CPV classifications
- 39140000 - Domestic furniture
Contract locations
- UK - United Kingdom
Participation
Legal and financial capacity conditions of participation
As set out in the Invitation to Tender documentation
Technical ability conditions of participation
As set out in the Invitation to Tender documentation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
19 May 2025, 5:00pm
Tender submission deadline
4 June 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
13 October 2025
Recurring procurement
Publication date of next tender notice (estimated): 8 October 2029
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Commercial | As set out in the Invitation to Tender document |
Price | 50% |
| Technical/Quality | As set out in the Invitation to Tender document |
Quality | 40% |
| Responsible Procurement (Social Value) | As set out in the Invitation to Tender procurement |
Quality | 10% |
Other information
Payment terms
As set out in the Invitation to Tender documents
Description of risks to contract performance
As set out in the Invitation to Tender documents
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
As we knew the supply market for this contract type, no preliminary market engagement was carried out although a desktop market assessment was conducted across several Framework Agreements before opting for this Open Procedure route.
Contracting authority
Westminster City Council
- Public Procurement Organisation Number: PJVD-6261-BPPJ
64 Victoria Street
London
SW1E 6QP
United Kingdom
Region: UKI32 - Westminster
Organisation type: Public authority - sub-central government