Scope
Reference
CS0725
Description
We are tendering to appoint a PR Agency to work on behalf of the PPF. The Agency will be expected to support and deliver strategic communications, a full media service supporting the development and issuing of materials, determining best channels and publications, building media relations, narrative development, identifying media opportunities in the broadest form, supporting spokespeople with training, briefing and preparation, crisis support, developing thought leadership capabilities, relevant stakeholder engagement, and campaign management, with a strong emphasis on sector expertise, performance measurement, and governance. We will look to our agency for horizon scanning and knowledge sharing to guide and inform us on best practice, new channels and approaches and the external climate/market.
We will be appointing a single service provider to deliver PR and related Agency Services.
The contract will be for an initial term of 2 (two) years with optional extensions to take the maximum possible term to 8 (eight) years.
The total estimated contract value for the purpose of this notice has been calculated as a range between £1,280,000 and £1,408,000 over the maximum contract term of 8 years. The PPF is evolving within a changing market and future needs for additional PR agency services is possible. This may lead to price revisions and increased fees over the duration of the contract, though the extent of these additional services in not guaranteed. In the event there was a significant increase in the PPF's remit this may necessitate an amendment to the overall contract value. However this known, unknown value cannot be predicted at this stage.
Total value (estimated)
- £1,408,000 excluding VAT
- £1,689,600 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 July 2026 to 30 June 2028
- Possible extension to 30 June 2034
- 8 years
Description of possible extension:
The contract will be for an initial term of 2 (two) years with optional extensions to take the maximum possible term to 8 (eight) years.
Main procurement category
Services
CPV classifications
- 79416000 - Public relations services
Contract locations
- UKI62 - Croydon
Participation
Legal and financial capacity conditions of participation
These details can be found in the tender documents and online PSQ form
Full details of the requirements and how to respond are available in the Information and Guidance document which can be found at: https://ppf.ukp.app.jaggaer.com/
Technical ability conditions of participation
These details can be found in the tender documents and online PSQ form
Full details of the requirements and how to respond are available in the Information and Guidance document which can be found at: https://ppf.ukp.app.jaggaer.com/
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
13 March 2026, 5:00pm
Submission type
Requests to participate
Deadline for requests to participate
27 March 2026, 1:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
10 June 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Technical | The technical evaluation is weighted at 80%. Further details and the sub-criteria is explained further in the tender documents. https://ppf.ukp.app.jaggaer.com/web/login.html" target="_blank" class="govuk-link break-word" aria-label="https://ppf.ukp.app.jaggaer.com/web/login.html (opens in a new window)">https://ppf.ukp.app.jaggaer.com/web/login.html |
Quality | 80% |
| Commercial | The commercial evaluation is weighted at 20%. Price will be evaluated using a relative price scoring method. This method is explained further in the tender documents.https://https://ppf.ukp.app.jaggaer.com" target="_blank" class="govuk-link break-word" aria-label="ppf.ukp.app.jaggaer.com (opens in a new window)">ppf.ukp.app.jaggaer.com/... |
Price | 20% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
This procurement will follow a three‑stage Competitive Flexible Procedure.
Stage 1 (Conditions of Participation) will assess supplier eligibility and capability through a PSQ to produce a shortlist.
Stage 2 (Invitation to Tender) will require shortlisted suppliers to submit full tenders, supported by clarification and negotiation as needed.
Stage 3 (Presentations) will invite the highest‑scoring suppliers to present their proposals before final evaluation. Following completion of all three stages, we will select the successful supplier.
For further details please refer to the tender documentation.
Documents
Documents to be provided after the tender notice
Via our eTendering portal at the point where the ITT is issued following selection at Participation stage
Contracting authority
Pension Protection Fund
- Public Procurement Organisation Number: PWMV-5634-ZZTL
Renaissance,12 Dingwall Rd
Croydon
CR0 2NA
United Kingdom
Email: commercialservices@ppf.co.uk
Website: http://www.ppf.co.uk
Region: UKI62 - Croydon
Organisation type: Public authority - sub-central government