Section one: Contracting entity
one.1) Name and addresses
London Luton Airport Operations Limited
Building 134, Percival Way
Luton
LU2 9NU
Contact
Michaela Caulfield
Telephone
+44 01582405100
Country
United Kingdom
NUTS code
UKH21 - Luton
Internet address(es)
Main address
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://in-tendhost.co.uk/llaol/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/llaol/aspx/Home
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://in-tendhost.co.uk/llaol/aspx/Home
one.6) Main activity
Other activity
Utilities - Airport
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
L21034-T-MC Commercial Vending Services
Reference number
L21034-T-MC
two.1.2) Main CPV code
- 55500000 - Canteen and catering services
two.1.3) Type of contract
Services
two.1.4) Short description
London Luton Airport Operations Limited (LLAOL) is seeking tender responses for the grant of a retail Concession covering the following 5 lots:Lot 1 – Confectionary / snacks, Cold beverages, Ice cream.Lot 2 – Hot beveragesLot 3 – Toys / sweetsLot 4 – Sim cardsLot 5 – Toilet vending
two.1.5) Estimated total value
Value excluding VAT: £600,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 1 – Confectionary / snacks, Cold beverages, Ice cream and misc.
Lot No
1
two.2.2) Additional CPV code(s)
- 42933000 - Vending machines
- 42933300 - Automatic goods-vending machines
- 15800000 - Miscellaneous food products
- 15000000 - Food, beverages, tobacco and related products
- 15894500 - Vending-machine ingredients
- 42930000 - Centrifuges, calendering or vending machines
two.2.3) Place of performance
NUTS codes
- UKH21 - Luton
Main site or place of performance
London Luton Airport
two.2.4) Description of the procurement
Lot 1 – Confectionary / snacks, Cold beverages, Ice cream and misc.57 vending units/machines in multiple locations across the London Luton Airports estate. In addition to the terminal building, there are locations at multi-storey car parks, car rental and Percival House. These are broken down in the following sub-categories:1. Cold drinks (x24 machines)2. Confectionary/snacks (x24 machines)3. Ice Cream (x7 machines)4. PPE and Miscellaneous (x2 PPE units at front of terminal building)The above stated number of total machines is a minimum. The split between Cold drinks/Confectionery and Snacks/Ice cream does not need to remain as is currently. There may however be potential to explore additional machines in adjacent locations. To be successful in lot 1, the bidder must bid for all units/spaces. This could also include proposals for units/machines to serve the ‘Travel & Technology accessories’ and ‘Healthcare’ categories.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £300
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 January 2022
End date
31 December 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Please see tender documents for details
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please see tender documents for details
two.2) Description
two.2.1) Title
Lot 2 – Hot beverages
Lot No
2
two.2.2) Additional CPV code(s)
- 42933000 - Vending machines
- 39222000 - Catering supplies
- 42933300 - Automatic goods-vending machines
- 39222100 - Disposable catering supplies
- 55520000 - Catering services
- 39311000 - Light catering equipment
- 39310000 - Catering equipment
- 55500000 - Canteen and catering services
- 15894500 - Vending-machine ingredients
- 42930000 - Centrifuges, calendering or vending machines
two.2.3) Place of performance
NUTS codes
- UKH21 - Luton
Main site or place of performance
London Luton Airport
two.2.4) Description of the procurement
Lot 2 – Hot beverages2 vending units/machines in 2 locations (1 x Pier A, 1 x Pier B)
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £75,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 January 2022
End date
31 December 2026
This contract is subject to renewal
Yes
Description of renewals
3 year agreement with two +1 year optional extensions (3+1+1 years).
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please see tender documents
two.2) Description
two.2.1) Title
Lot 3 – Toys / sweets
Lot No
3
two.2.2) Additional CPV code(s)
- 42933000 - Vending machines
- 42933300 - Automatic goods-vending machines
- 37000000 - Musical instruments, sport goods, games, toys, handicraft, art materials and accessories
- 15842310 - Boiled sweets
- 15894500 - Vending-machine ingredients
- 37520000 - Toys
- 42930000 - Centrifuges, calendering or vending machines
two.2.3) Place of performance
NUTS codes
- UKH21 - Luton
Main site or place of performance
London Luton Airport
two.2.4) Description of the procurement
Lot 3 – Toys / sweets12 vending units/machines in multiple locations across the terminal building. There are 6 locations airside and 6 locations landside.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 January 2022
End date
31 December 2026
This contract is subject to renewal
Yes
Description of renewals
3 year contract with two +1 year optional extensions (3+1+1 years)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please see tender documents
two.2) Description
two.2.1) Title
Lot 4 – Sim cards
Lot No
4
two.2.2) Additional CPV code(s)
- 42933000 - Vending machines
- 42933300 - Automatic goods-vending machines
- 15894500 - Vending-machine ingredients
- 42930000 - Centrifuges, calendering or vending machines
- 31712112 - SIM cards
two.2.3) Place of performance
NUTS codes
- UKH21 - Luton
Main site or place of performance
London Luton Airport
two.2.4) Description of the procurement
Lot 4 – Sim cards2 vending units/machines in 2 locations (1 x Baggage reclaim hall, 1 x Arrivals Hall)
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £75,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 January 2022
End date
31 December 2026
This contract is subject to renewal
Yes
Description of renewals
3 years with two +1 year optional extension periods (3+1+1 years)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please see tender documents
two.2) Description
two.2.1) Title
Lot 5 – Toilet vending
Lot No
5
two.2.2) Additional CPV code(s)
- 42933100 - Sanitary vending machines
- 42933300 - Automatic goods-vending machines
- 42968200 - Sanitary dispensing machines
- 42933000 - Vending machines
- 33771100 - Sanitary towels or tampons
- 15894500 - Vending-machine ingredients
- 42930000 - Centrifuges, calendering or vending machines
two.2.3) Place of performance
NUTS codes
- UKH21 - Luton
Main site or place of performance
London Luton Airport
two.2.4) Description of the procurement
Lot 5 – Toilet vending42 vending units in multiple toilet locations across the terminal building, 11 of which are located landside and 31 are in airside locations.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £75,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 January 2022
End date
31 December 2026
This contract is subject to renewal
Yes
Description of renewals
3 years with two +1 year optional extensions (3+1+1)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please see tender documents
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
please see tender documents for details
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.1.4) Objective rules and criteria for participation
List and brief description of rules and criteria
please see tender documents for details
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
please see tender documents for details
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
31 August 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
31 August 2021
Local time
12:00am
Place
Procurement Team office, London Luton Airport head office.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Please see tender documents for all details
six.4) Procedures for review
six.4.1) Review body
Procurement team
Building 134, Percival Way
Luton
Lu2 9NU
Telephone
+44 01582405100
Country
United Kingdom