Section one: Contracting authority
one.1) Name and addresses
Wolverhampton City Council
Civic Hall
Wolverhampton
WV1 1RQ
Contact
Mr Barry Greenwood
barry.greenwood@wolverhampton.gov.uk
Telephone
+44 1902552911
Country
United Kingdom
NUTS code
UKG39 - Wolverhampton
Internet address(es)
Main address
http://www.wolverhampton.gov.uk
Buyer's address
http://www.wolverhampton.gov.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Advert/Index?advertId=326357d2-48f0-eb11-810d-005056b64545
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Advert/Index?advertId=326357d2-48f0-eb11-810d-005056b64545
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CWC21110 Fleet Management System
Reference number
DN559698
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
Wolverhampton City Council wish to purchase an externally hosted Fleet Management
System for their in-house Fleet Services department.
The successful provider will supply the Fleet Management System and support the Council
with the implementation including the data migration from the legacy fleet system. Ongoing
support & maintenance will be provided for the full contract period with development and
consultancy services provided as required by the Council.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG39 - Wolverhampton
two.2.4) Description of the procurement
Wolverhampton City Council wish to purchase an externally hosted Fleet Management
System for their in-house Fleet Services department.
The successful provider will supply the Fleet Management System and support the Council
with the implementation including the data migration from the legacy fleet system. Ongoing
support & maintenance will be provided for the full contract period with development and
consultancy services provided as required by the Council.
A replacement system is necessary for the Council to progress towards Driver and Vehicle
Standards Agency (DVSA) earned recognition for vehicle operators. The system will also
provide improved management information and vehicle life cycle costing.
During the full contract period it may be determined that the Council requires additional
modules or further development to enhance the Fleet Management System to deliver a more
efficient Fleet service. The Council reserves the right to call off the additional modules and
services based on the changing needs of the Council during the full contract period.
The tender process is being carried out as a competitive procedure with negotiation, the
Council will invite four bidders to submit an initial tender, please see the Tender Pack for
further details.
The full contract period will be 3 years, with the option to extend for 2 + 2 + 2 + 1 years.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £325,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The full contract period will be 3 years, with the option to extend for 2 + 2 + 2 + 1 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2019/S 033-074306
four.2.2) Time limit for receipt of tenders or requests to participate
Date
31 August 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Wolverhampton City Council
Wolverhampton
Country
United Kingdom