Scope
Reference
TD2026-001
Description
We are looking to appoint a full-service exhibition contractor, initially from 6 June 2025 to the end of the 2025-26 financial year, with an option to extend for a further two years. The successful bidder will be required to manage and deliver all aspects of a 'UK Seafood Pavilion' at international trade shows, including as a minimum, the Japan International Seafood & Technology Expo in Tokyo (20-22 August 2025) and the China Fisheries and Seafood Expo in Qingdao (29-31 October 2025). The contractor will be required to manage the whole project from booking and designing the space, to production of graphics, and stand construction and breakdown. The supplier will not be expected to man the stand during exhibition hours but will be expected to ensure that it is clean and fit for purpose.
Total value (estimated)
- £240,000 excluding VAT
- £288,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 6 June 2025 to 30 November 2025
- Possible extension to 1 December 2025
- 5 months, 26 days
Description of possible extension:
Satisfactory delivery of the contract may result in the contract being extended into the next year.
Main procurement category
Services
CPV classifications
- 39154100 - Exhibition stands
- 77700000 - Services incidental to fishing
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Tender submission deadline
25 May 2025, 11:59pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
6 June 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | Price | 50% | |
| Quality of Service | Covering expertise, understanding of the requirements, previous experience, and service level. |
Quality | 50% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Sea Fish Industry Authority
- Public Procurement Organisation Number: PXMX-7769-WJNZ
18 Logie Mill
Edinburgh
EH7 4HS
United Kingdom
Region: UKM75 - Edinburgh, City of
Organisation type: Public authority - central government