Section one: Contracting authority
one.1) Name and addresses
Langstane Housing Association Ltd
680 King Street
ABERDEEN
AB24 1SL
Contact
Jeff Watt, Team Leader - Property Compliance
Telephone
+44 1224423000
Country
United Kingdom
NUTS code
UKM50 - Aberdeen City and Aberdeenshire
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA14482
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Other type
Housing Association
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Planned inspection, testing and maintenance and reactive maintenance of Fire Alarms, CCTV, Emergency Lighting and Fire Safety Equipment
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Langstane Housing Association are procuring the services of a suitably accredited and experienced supplier to carry out planned inspections and testing and reactive maintenance of fire alarms (30 addresses), emergency lighting (51 addresses), CCTV (5 addresses), smoke detection systems (30 addresses), dry risers (24 addresses), extinguishers (8 addresses), sprinklers (2 addresses), dor-guard equipment (4 addresses) and key holding/alarm response (2 addresses). Please note that number of addresses may increase or decrease over the duration of the contract and are being provided to give potential bidders an indication of volumes.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKM5 - North Eastern Scotland
Main site or place of performance
Aberdeen, Aberdeenshire and Moray
two.2.4) Description of the procurement
Langstane Housing Association wish to procure the services of a suitably qualified and experienced contractor for the maintenance and repair of Fire Safety equipment, Emergency Lighting and CCTV installations across Aberdeen, Aberdeenshire and Moray. There may be some upgrade work also awarded on an ad hoc basis. The contract is for 3 years with a possible 2-year extension. Emergency orders must be completed within 4 hours and routine orders within 10 days.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Price - Weighting: 50
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
In 5 years
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Related work including upgrades may be allocated to the successful contractor on an ad hoc basis
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Must be a member of appropriate professional bodies e.g. SSAIB and BAFE and bsi Fire Alarm Systems or equivalent
three.1.2) Economic and financial standing
List and brief description of selection criteria
Financial Health
Insurance
Minimum level(s) of standards possibly required
In the last 3 years of accounts, the Current Assets/Current Liabilities must be 1.0 or more AND Total Assets – Total Liabilities must be greater than zero.
Professional Indemnity Insurance no less than GBP5m
Public Liability Insurance GBP5m
Employer’s Liability Insurance GBP5m
three.1.3) Technical and professional ability
List and brief description of selection criteria
Must be able to provide evidence of similar experience by providing 2 examples ofrom the last 5 years.
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
The supplier will be required to comply with KPIs
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
7 August 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
7 August 2023
Local time
12:00pm
Place
Aberdeen
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 5 years
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
A Site Visit is mandatory before a bid is submitted. A site visit must be requested by 14th July 23 at 12.00 midday by emailing jeff.watt@langstane-ha.co.uk
Any bid received where a site visit has not been carried out will be considered non compliant and will not be evaluated.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=736505.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Details will be discussed with the supplier post contract award.
(SC Ref:736505)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=736505
six.4) Procedures for review
six.4.1) Review body
Aberdeen Sheriff Court
Aberdeen
Country
United Kingdom