Section one: Contracting authority
one.1) Name and addresses
Suffolk County Council
Endeavour House, Russell Road
IPSWICH
IP1 2BX
Contact
Michelle Youngs
michelle.youngs@suffolk.gov.uk
Telephone
+44 1473265789
Country
United Kingdom
NUTS code
UKH14 - Suffolk
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Library Services in Suffolk
Reference number
CD1298-2
two.1.2) Main CPV code
- 92500000 - Library, archives, museums and other cultural services
two.1.3) Type of contract
Services
two.1.4) Short description
Provision of library services in Suffolk from 45 static locations and community outreach to meet Suffolk County Council’s statutory requirements under the Public Libraries and Museums Act 1964. This includes responsibility for provision of strategy, buildings, staff, mobile library fleet, resources and information technology. The contract period will be for 6 years (1st June 2025 – 31st May 2031) with the option to extend for up to a further 6 years.The total contract value (including the extension period) is £82,112,676 excluding VAT.The submission deadline is 7th August 2024 at 12noon.
two.1.5) Estimated total value
Value excluding VAT: £82,112,676
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 92500000 - Library, archives, museums and other cultural services
two.2.3) Place of performance
NUTS codes
- UKH14 - Suffolk
two.2.4) Description of the procurement
Provision of library services in Suffolk from 45 static locations and community outreach to meet Suffolk County Council’s statutory requirements under the Public Libraries and Museums Act 1964. This includes responsibility for provision of strategy, buildings, staff, mobile library fleet, resources and information technology. The contract period will be for 6 years (1st June 2025 – 31st May 2031) with the option to extend for up to a further 6 years.The total contract value (including the extension period) is £82,112,676 excluding VAT.The submission deadline is 7th August 2024 at 12noon.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £82,112,676
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 June 2025
End date
31 May 2037
This contract is subject to renewal
Yes
Description of renewals
Any future requirement will be advertised once the scope and requirement are known.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As stated in the procurement documentation.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
7 August 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 1 June 2025
four.2.7) Conditions for opening of tenders
Date
7 August 2024
Local time
12:00pm
Place
Suffolk Sourcing
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
If the Contracting Authority identifies that the scope of this procurement falls within a business sector which may be attractive to infiltration by organised crime groups, the Contracting Authority reserves the right to include enhanced probity checks/requirements at the award stages of the procurement.
six.4) Procedures for review
six.4.1) Review body
Suffolk County Council
Endeavour House, 8 Russell Road
Ipswich
IP1 2BX
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Suffolk County Council incorporates a minimum 10 calendar day standstill period from the point at which information on the award of contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. If an appeal regarding the award of contract has not been successfully resolved: The Public Contracts Regulations 2015 as amended provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules, to take action in the High Court (England, Wales and Northern Ireland) Any such action must be brought promptly.)