Scope
Reference
DN798580
Description
Rutland County Council wishes to invite tenders to appoint a suitably qualified and experienced supplier to deliver the provision of Educational Psychology Services in Rutland.
The service aim is to support the Council in meeting its statutory duties to children and young people with special educational need and/or disabilities (SEND) by providing high quality Educational Psychology services.
The estimated number of Education, Health and Care Plans required in Rutland is 135 per year.
Rutland is England's smallest mainland county and unitary authority. It is situated in the East Midlands between Leicester and Peterborough and has a fast-growing population of approximately 41,000. The main population centres are Oakham, the county town, and Uppingham, although the county is also rich in vibrant village communities.
Budget & Potential DfE Changes
Estimated Contract Value
The contract value stated within this ITT is provided as an estimated value only. This estimate is based on current demand levels for Educational Psychology assessments and the forecasting data available at the time of publication. The actual number of assessments required over the contract period may vary.
Potential Changes to National Requirements
The Department for Education (DfE) is expected to announce potential changes relating to Educational Psychology assessment requirements. These changes may significantly reduce the overall number of assessments local authorities are required to commission.
Should the DfE implement changes that materially affect demand, the Council reserves the right to adjust the volume of work commissioned under this contract. Consequently, the eventual contract value may be lower than the initial estimate, depending on the demand arising after any DfE announcement.
Demand Information
To support bidders' understanding of current requirements the estimated number of Education, Health and Care Plans required in Rutland is 135 per year. This data is provided for information only and should not be considered a guarantee of future activity.
No Guarantee of Minimum Volume
The Council does not guarantee any minimum volume of work and reserves full discretion to amend the scope or value of the contract in line with statutory changes, service needs, or evolving demand.
Further information about the service requirements can be obtained in the tender documentation within this tender pack.
Contract Duration
The contract commencement date is 1st September 2026.
The Council propose to enter into one Contract for an initial period shall of five (5) years with the preferred supplier, with an option to extend for a further period of two (2) years on a 1 + 1 year basis, subject to annual review by the Council. Any proposed extension is subject to satisfactory performance by the supplier and in accordance with the Council's business requirements. Please note that extension options are not in any way guaranteed.
Estimated Budget
The estimated budget for this contract per year is: £228,600 excluding VAT.
Procurement Procedure
Open procedure in accordance with Procurement Act 2023.
This procurement process is being managed by Welland Procurement in partnership with the Council.
Further information on Welland Procurement can be found at http://wellandprocurement.org.uk/
Tender documents can be found at:
https://www.eastmidstenders.org/
Select "view opportunities" then choose Welland Procurement from the organisations drop down menu.
Total value (estimated)
- £1,600,200 excluding VAT
- £1,920,240 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 September 2026 to 31 August 2031
- Possible extension to 31 August 2033
- 7 years
Description of possible extension:
The contract commencement date is: 1st September 2026.
The Council propose to enter into one Contract for an initial period shall of five (5) years with the preferred supplier, with an option to extend for a further period of two (2) years on a 1 + 1 year basis, subject to annual review by the Council. Any proposed extension is subject to satisfactory performance by the supplier and in accordance with the Council's business requirements. Please note: that extension options are not in any way guaranteed.
Main procurement category
Services
CPV classifications
- 85121270 - Psychiatrist or psychologist services
Contract locations
- UKF2 - Leicestershire, Rutland and Northamptonshire
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Tender submission deadline
27 March 2026, 12:00pm
Submission address and any special instructions
https://www.eastmidstenders.org/
Select "view opportunities" then choose Welland Procurement from the organisations drop down menu
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
29 May 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Question 1 - 10% Question 2 - 10% Question 3 - 10% Question 4 - 5% Question 5 - 15% Question 6 - 10% |
Quality | 60% |
| Price | Price | 30% | |
| Social Value | Value (£) - 4% Methodology - 6% |
Quality | 10% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Rutland County Council
- Public Procurement Organisation Number: PMQJ-3429-NZWQ
Catmos House
Oakham
LE15 6HP
United Kingdom
Email: commissioning@rutland.gov.uk
Region: UKF22 - Leicestershire CC and Rutland
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Welland Procurement
Summary of their role in this procurement: Procurer
- Public Procurement Organisation Number: PVMQ-1845-NYPP
Parkside
Melton Mowbray
LE13 1GH
United Kingdom
Region: UKF22 - Leicestershire CC and Rutland