Section one: Contracting entity
one.1) Name and addresses
Transport for London
5 ENDEAVOUR SQUARE
LONDON
E201JN
Country
United Kingdom
Region code
UKI41 - Hackney and Newham
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.6) Main activity
Urban railway, tramway, trolleybus or bus services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Pan TfL Office Furniture, Equipment and other materials Relocation, Installation, Remedial and Storage services
Reference number
WS1904565651
two.1.2) Main CPV code
- 50850000 - Repair and maintenance services of furniture
two.1.3) Type of contract
Services
two.1.4) Short description
This PIN is to advise suppliers of Office Furniture, Equipment and Other Materials Relocation, Installation, Remedial and Storage Services, that Transport for London (TfL) is undertaking an Early Market Engagement (EME) exercise in advance of a planned procurement process for these services across various TfL business units - including Head Offices and Operational Sites. Other business units may also be included in scope.
1) The requirement is for the provision of an integrated relocation, furniture installation, remedial run, and storage service across the business portfolio of head office and operational properties. A number of suppliers are needed, due to the scale and nature of the moves programme, with works often occurring simultaneously.
This requirement is managed by the Estates Strategy, Projects & Accommodation team, and a capacity of up to 25,000 sq. ft. of storage is anticipated to support the current and future accommodation strategies and changes within the estate portfolio.
2) An additional requirement of storage services is anticipated for the Logistics & Materials Business team. This encompasses various requests for storage from internal stakeholders and are related with multi-year projects. This includes the provision of a warehouse facility with a storage capacity of up to 120,000 sq. ft. for the storage of several types of materials and need to be in a temperature-controlled environment.
Interested bidders would need to demonstrate that they can handle storage and movement of items up to 6 tonne in weight, and from a size as small as a 1 sq. metre pallet up to a 8 cubic metres.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 50850000 - Repair and maintenance services of furniture
- 51620000 - Installation services of office equipment
- 63120000 - Storage and warehousing services
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
The primary focus of this PIN and EME exercise is to better understand market appetite, capacity and capability, and to obtain feedback on the prospective contracting and 'lotting' options.
Suppliers are requested to express their interest in taking part in this EME exercise.
The exercise will include the completion of a short Market Sounding Questionnaire (MSQ).
Suppliers are requested to confirm their interest in participating in this exercise by providing the following details via email to
-Organisation name
-Main contact name
-Email address for correspondence
Suppliers confirming their interest will be asked to complete a short Market Sounding Questionnaire (MSQ) pertaining to the potential procurement. Feedback from any engagement activity undertaken may be used by TfL in the finalisation of tender documentation.
MSQ's will be issued to interested parties with completion and return required by 17:00 hours on 24 June 2024. Further details of the potential requirement and instructions for completion and return will be provided in the MSQ issued.
A separate Contract Notice will be issued as a call for competition to invite suppliers to participate in any future tendering process.
two.2.14) Additional information
The number of contracts and Lots might change to reflect on the views received from the Market and other information that will inform the development and finalisation of the procurement strategy.
two.3) Estimated date of publication of contract notice
26 August 2024
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of expressions of interest
Date
24 June 2024
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.3) Additional information
TfL welcome your feedback on this planned procurement.