Section one: Contracting authority/entity
one.1) Name and addresses
The Royal Parks (TRP Trading Company Ltd)
The Old Police House, Hyde Park
London
W22UH
Contact
Peter Berry
Telephone
+44 3000612000
Fax
+44 2072982005
Country
United Kingdom
NUTS code
UKI32 - Westminster
Internet address(es)
Main address
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Hyde Park Winter Wonderland 2018/19 -2023/24
two.1.2) Main CPV code
- 79952000 - Event services
two.1.3) Type of contract
Services
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement at the time of conclusion of the contract:
The Royal Parks (TRP Trading Company Ltd) invited tenders for an event contract for he operation and management of Hyde Park Winter Wonderland for the provision of 6 annual events beginning in winter 2018.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
72
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2017/S 137-281836
Section five. Award of contract/concession
Contract No
N/A
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
18 August 2018
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
PWR Events Limited
Building 6, Chiswick Park, 556 Chiswick High Road
London
W4 5HR
Country
United Kingdom
NUTS code
- UKI - London
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £173,134,955
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The Royal Parks (TRP Trading Company Ltd)
The Old Police House, Hyde Park
London
W2 2UH
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 79952000 - Event services
seven.1.3) Place of performance
NUTS code
- UKI3 - Inner London – West
seven.1.4) Description of the procurement:
The Royal Parks (TRP Trading Company Ltd) invited tenders for an event contract for the operation and management of Hyde Park Winter Wonderland for the provision of 6 annual events beginning in winter 2018. The contract was subsequently extended to include an event in Winter 2024/5, replacing the event cancelled due to the COVID-19 pandemic.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
72
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£173,134,955
seven.1.7) Name and address of the contractor/concessionaire
PWR Events Limited
Building 6, Chiswick Park, 556 Chiswick High Road
London
W4 5HR
Country
United Kingdom
NUTS code
- UKI3 - Inner London – West
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
A ticketing system is being deployed in light of the COVID-19 pandemic and learnings from that around effective crowd management in and around the Hyde Park Winter Wonderland (HPWW) event footprint - enabling the event to be better managed and to regulate visitors to the event, to safely manage crowds and numbers both inside and outside of the event footprint. The result is a safer event and this is supported by feedback from the partners of the Licensing Safety and Advisory Group.
The Royal Parks' contract with the event operator is therefore modified accordingly in order to cover the introduction of the ticketing system from 2022. The authority believes that the modification is permitted by Regulation 43 of the Concession Contracts Regulations 2016, or (by virtue of the nature of the service in question) is not subject to that provision. This notice is published for the purposes of transparency only, in respect of the modifications concerned by this notice given the nature of the contract being modified
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
Due to unforeseen circumstances arising out of the COVID-19 pandemic, it has become necessary for The Royal Parks (the authority) to change the way that visitors to the Hyde Park Winter Wonderland event (HPWW) are marshalled. The high visitor numbers experienced previously have demonstrated that the introduction of a ticketing system is necessary for public safety and order.
A ticketing system is therefore being deployed in light of the COVID-19 pandemic and learnings from that around effective crowd management in and around the event footprint - enabling the event to be better managed and to regulate visitors to the event, to safely manage crowds and numbers both inside and outside of the event footprint. The result is a safer event and this is supported by feedback from the partners of the Licensing Safety and Advisory Group.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £173,134,955
Total contract value after the modifications
Value excluding VAT: £173,134,955