Section one: Contracting authority
one.1) Name and addresses
Buckinghamshire Council
Walton Street Offices
Aylesbury
HP20 1UA
Contact
Mr Rafael Lima
rafael.lima@buckinghamshire.gov.uk
Telephone
+44 1296585248
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://www.buckinghamshire.gov.uk/
Buyer's address
https://www.supplybucksbusiness.org.uk/bucks/portal.nsf/content/DEVA-A4MR89
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Property and Asset Management Services
two.1.2) Main CPV code
- 70000000 - Real estate services
two.1.3) Type of contract
Services
two.1.4) Short description
Background
The Buckinghamshire Council is looking to procure property and asset management services for its owned estate. The existing contract expires in March 2024, and in order to mitigate disruption of business this process is expected to run between July and November 2023. The initial intention is to follow the Open Procedure – this is subject to change depending on further market analysis and procurement strategy.
The Council aims to introduce enhancements to the existing contract by means of competitive tender. The aim is to award the contract to the solution offering best value for money for service delivery, but also improve contract management and overall service performance.
The successful delivery of this investment will require a high quantity of high-quality professional services across a wide range of disciplines. The value of the contract has been estimated at approximately £1,000,000 per annum, as follows:
• Property and Asset Management Services: £650,000 pa
• Strategic Asset Management and Consultancy: £350,000 pa
• Special projects (subject to projects being approved): £1,500,000 (during contract term)
The initial contract term is expected to be 4 years, with an option to extend for 3 periods of 12 months.
For avoidance of doubt, this PIN is not a call for competition.
two.1.5) Estimated total value
Value excluding VAT: £8,500,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ13 - Buckinghamshire CC
two.2.4) Description of the procurement
Objective and expectations
The current single contract will be offered as one lot covering all estate categories and service requirements. It is expected that a portion of the services will then be sub-contracted. Tenderers will be invited to submit pricing, to respond to method statement questions, and deliver presentation to an evaluation panel.
The pricing will be made of different elements, e.g. fixed fees per case/service depending upon size and value, and daily/hourly rates. Indicative volumes will be provided to allow the contract value to be estimated (within reasonable tolerances e.g. +/- 25%).
Performance measures will aim to focusing upon visibility of response times delivered, and workflow and execution of services.
The Council intends to proceed to procurement in accordance with the following indicative timescales:
• Issue of Contract Notice (tender documents): mid-July 2023
• Evaluation/presentations: end of august 2023
• Contract Award: October 2023.
However, the Council makes no guarantees that this PIN and market engagement will be followed with a Contract Notice or Tender.
Scope of services
Whilst the following items are expected to be included and detailed within the service specification, the Council makes no guaranteed that these items will be included.
The Council welcome recommendations and clarification questions about the scope of services, and reserves the right to produce a service specification that reflects the business requirements in the best interest of the Council.
• Strategic Asset Management and Consultancy
• Estate Management
• Property Management - Full Service including, HSSE, Service Charges, and Financial
• Building Surveying
• Agency
• Planning Applications and Advice
• Valuations and CPO cases
• Rating and council tax
• Rural Estate Management
• Minerals Management
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal
Yes
Description of renewals
The initial contract term is expected to be 4 years, with an option to extend for 3 periods of 12 months.
two.3) Estimated date of publication of contract notice
17 July 2023
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes