Section one: Contracting authority
one.1) Name and addresses
Hafod Housing
St Hilary Court, Copthorne Way, Culverhouse Cross
CARDIFF
CF5 6ES
Contact
Briony Phillips
Telephone
+44 2920675823
Fax
+44 2920672499
Country
United Kingdom
NUTS code
UKL22 - Cardiff and Vale of Glamorgan
Internet address(es)
Main address
https://www.hafod.org.uk/contact-us/
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA1147
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.sell2wales.gov.wales/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.sell2wales.gov.wales/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of IT Hardware Supply & Services
two.1.2) Main CPV code
- 50300000 - Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment
two.1.3) Type of contract
Services
two.1.4) Short description
Hafod are seeking to appoint a suitable Accredited Lenovo Platinum Partner contractor to supply, service and provide ad hoc repairs to IT hardware equipment across the business. Please note this contract only has a requirement for Lenovo laptops, desktop and tablet computers - including monitors, keyboards, mice, webcams and other peripherals. It does not contain requirements for telecommunications and audio-visual equipment.
two.1.5) Estimated total value
Value excluding VAT: £560,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 44316400 - Hardware
- 51611100 - Hardware installation services
- 72100000 - Hardware consultancy services
- 30213000 - Personal computers
- 30213100 - Portable computers
- 30213200 - Tablet computer
- 30213300 - Desktop computer
- 30230000 - Computer-related equipment
- 30231000 - Computer screens and consoles
- 30237410 - Computer mouse
- 30237460 - Computer keyboards
- 50300000 - Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment
- 50312000 - Maintenance and repair of computer equipment
- 51600000 - Installation services of computers and office equipment
- 50324000 - Support services of personal computers
- 50323200 - Repair of computer peripherals
- 50323100 - Maintenance of computer peripherals
- 50323000 - Maintenance and repair of computer peripherals
- 51611000 - Installation services of computers
- 72500000 - Computer-related services
- 72611000 - Technical computer support services
- 72610000 - Computer support services
two.2.3) Place of performance
NUTS codes
- UKL22 - Cardiff and Vale of Glamorgan
two.2.4) Description of the procurement
Hafod are seeking to appoint a suitable Accredited Lenovo Platinum Partner contractor to supply, service and provide ad hoc repairs to IT hardware equipment across the business. Full scope of requirements can be found in Appendix A - Specification.
two.2.5) Award criteria
Quality criterion - Name: Quality Questions / Weighting: 60
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £560,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The contract duration will be a 4 year term, with an initial 36 month term and an option to extend, at Hafod’s sole discretion, by a further 12 month period based on supplier performance and external factors.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
29 July 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
1 August 2022
Local time
9:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=122656.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(WA Ref:122656)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom