Scope
Reference
FRAM887/24
Description
The University wishes to establish a contract for the provision of Supermarket Refurbishment Services and Franchise Agreement for the ongoing running of the supermarkets / Convenience Store. UOB appointed staff to operate the stores.
The tender consists of the following Lots:
• Lot 1 - Refurbishment and Franchise for University Centre
• Lot 2 - Refurbishment and Franchise for The Vale
Commercial tool
Establishes a framework
Total value (estimated)
- £650,000 excluding VAT
- £780,000 including VAT
Above the relevant threshold
Main procurement category
Services
CPV classifications
- 55900000 - Retail trade services
- 15000000 - Food, beverages, tobacco and related products
- 45453100 - Refurbishment work
- 48110000 - Point of sale (POS) software package
Lot constraints
Maximum number of lots a supplier can bid for: 1
Maximum number of lots a supplier can be awarded: 1
Not the same for all lots
Contract dates are shown in Lot sections, because they are not the same for all lots.
Lot LOT-0001. Refurbishment and Franchise for University Centre
Description
refurbishment of existing location and ongoing franchise agreement
Lot value (estimated)
- £150,000 excluding VAT
- £180,000 including VAT
Framework lot values may be shared with other lots
Contract dates (estimated)
- 28 August 2025 to 28 August 2037
- 12 years, 1 day
Same for all lots
CPV classifications are shown in the Scope section, because they are the same for all lots.
Lot LOT-0002. Refurbishment and Franchise for The Vale
Description
Refurbishment of existing location and ongoing franchise management
Lot value (estimated)
- £500,000 excluding VAT
- £600,000 including VAT
Framework lot values may be shared with other lots
Contract dates (estimated)
- 29 August 2025 to 28 August 2035
- 10 years
Same for all lots
CPV classifications are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Framework operation description
Prices for the refurbishment will be reviewed and the fee for the franchise will be reviewed alongside the quality criteria to determine the most advantageous bid for the university
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Establishing party only
Submission
Enquiry deadline
16 May 2025, 11:30am
Tender submission deadline
4 June 2025, 11:30am
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
12 July 2025
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | The award criteria is split into two sections, Generic Questions for Lot 1 & Lot 2 which is weighted at 55% and includes the PSQ, IT Service Procurement Questions, Contract Acceptance and Project... |
Price |
Weighting description
The award criteria is split into two sections, Generic Questions for Lot 1 & Lot 2 which is weighted at 55% and includes the PSQ, IT Service Procurement Questions, Contract Acceptance and Project Specific Questions.
Section 2 is Lot Specific Questions which is weighted at 45% and includes Refurbishment and setting up the franchise, Management of the Franchise and Costs for refurbishment and franchise fees
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
THE UNIVERSITY OF BIRMINGHAM
- Companies House: RC000645
Edgbaston
Birmingham
B15 2TT
United Kingdom
Region: UKG31 - Birmingham
Organisation type: Public authority - sub-central government