Section one: Contracting authority/entity
one.1) Name and addresses
Cardiff Council
County Hall, Atlantic Wharf
Cardiff
CF10 4UW
corporateandTransport@cardiff.gov.uk
Country
United Kingdom
NUTS code
UKL22 - Cardiff and Vale of Glamorgan
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0422
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Fleet Replacement of Heavy Plant Vehicles on a Contract Hire Basis with Full Maintenance
two.1.2) Main CPV code
- 34140000 - Heavy-duty motor vehicles
two.1.3) Type of contract
Supplies
two.2) Description
two.2.2) Additional CPV code(s)
- 34114000 - Specialist vehicles
- 34144000 - Special-purpose motor vehicles
- 34144510 - Vehicles for refuse
two.2.3) Place of performance
NUTS codes
- UKL22 - Cardiff and Vale of Glamorgan
two.2.4) Description of the procurement at the time of conclusion of the contract:
The council replaced its fleet of heavy plant vehicles on a contract hire basis with routine maintenance included.
Due to a change in the waste strategy being delivered in 23/24 in which the way the council processes incoming materials, the fleet and waste facilities must be re-configured to reflect the new strategy and law.
The extension is to allow for continuation of current services and to allow time to plan for a future competitive process once the re-configuration is complete.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
60
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2018/S 246-564498
Section five. Award of contract/concession
Contract No
21870CCC
Title
Fleet Replacement of Heavy Plant Vehicles on a Contract Hire Basis with Full Maintenance
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
2 May 2019
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Walters Plant Hire Limited
Hirwaun House, Hirwaun Industrial Estate
Aberdare
CF119UL
Country
United Kingdom
NUTS code
- UKL22 - Cardiff and Vale of Glamorgan
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £2,376,985
Section six. Complementary information
six.3) Additional information
(WA Ref:131985)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 34140000 - Heavy-duty motor vehicles
seven.1.2) Additional CPV code(s)
- 34114000 - Specialist vehicles
- 34144000 - Special-purpose motor vehicles
- 34144510 - Vehicles for refuse
seven.1.3) Place of performance
NUTS code
- UKL22 - Cardiff and Vale of Glamorgan
seven.1.4) Description of the procurement:
The council replaced its fleet of heavy plant vehicles on a contract hire basis with routine maintenance included.
Due to a change in the waste strategy being delivered in 23/24 in which the way the council processes incoming materials, the fleet and waste facilities must be re-configured to reflect the new strategy and law.
The extension is to allow for continuation of current services and to allow time to plan for a future competitive process once the re-configuration is complete.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
84
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£3,327,741
seven.1.7) Name and address of the contractor/concessionaire
Walters Plant Hire Limited
Hirwaun House, Hirwaun Industrial Estate
Aberdare
CF119UL
Country
United Kingdom
NUTS code
- UKL22 - Cardiff and Vale of Glamorgan
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The waste strategy being delivered in 23-24 changes the way CCC processes recycling material. This means the existing waste facilities (Material Recycling Facility and Waste Transfer Station) require reconfiguration to process new waste streams and to comply with current NWR legislation for fire protection.
Redesign of the facilities are in progress, however until the new service is in place it is uncertain what type/numbers of plant equipment . A 2-year extension on the existing plant contract will allow time to determine future requirements.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
The waste strategy being delivered in 23-24 changes the way CCC processes recycling material. This means the existing waste facilities (Material Recycling Facility and Waste Transfer Station) require reconfiguration to process new waste streams and to comply with current NWR legislation for fire protection.
Redesign of the facilities are in progress, however until the new service is in place it is uncertain what type/numbers of plant equipment . A 2-year extension on the existing plant contract will allow time to determine future requirements.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £2,376,958
Total contract value after the modifications
Value excluding VAT: £3,327,741