Section one: Contracting authority
one.1) Name and addresses
Powys County Council
County Hall
Llandrindod Wells
LD1 5LG
Telephone
+44 01597826223
Country
United Kingdom
NUTS code
UKL24 - Powys
Internet address(es)
Main address
Buyer's address
https://etenderwales.bravosolution.co.uk/web/login.shtml
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.etenderwales.bravosolution.co.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.etenderwales.bravosolution.co.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Powys Young People's Independent School and Community based Counselling Services
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.1.4) Short description
Powys County Council (hereinafter referred to as “the Council”) is seeking to engage with a suitably competent, experienced and qualified provider (hereinafter referred to as “Contractor”) for the provision of a Young People’s Independent School and Community based Counselling Service (‘the Service’).
This is a formal invitation to submit a fixed price to deliver the service.
It is anticipated that the service mobilisation date will be 1st October 2023. However, the Council may at its discretion alter this date.
The Contract will commence on the date indicated in the award correspondence and will continue from that date until 30th September 2025 (“the Term”) at which date the agreement will automatically terminate unless the Council exercises its option to extend for 1 year, plus 1 year, plus 1 year.
The service will:
- Provide a core face to face and online counselling service with flexibility for additional sessions/hours to be purchased if demand should increase.
- Provide a one to one specialised counselling service to serve an age range of:
- 11-19 year olds (years 7-13) for the face to face service across all secondary school sites and a range of community based settings.
- 11-25 year olds for the online service.
- Provide a one to one specialised counselling service to a small number of referred/identified 10 year olds (year 6 pupils).
- Deliver group support/counselling to young people, as required, as agreed between the Council and the provider.
- Additional grant funding through the Regional Partnership Board (RPB) provides an element of group work in secondary schools on topics such as exam stress and transition.
- A face to face counselling intervention under this contract will be for a maximum of 8 sessions plus an assessment session per service user (historical delivery patterns show that the average intervention is 7 session per service user).
- A group support/counselling session under this contract will be for a maximum of 4 sessions.
two.1.5) Estimated total value
Value excluding VAT: £586,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 85000000 - Health and social work services
- 85300000 - Social work and related services
- 85310000 - Social work services
- 85312320 - Counselling services
- 85312300 - Guidance and counselling services
two.2.3) Place of performance
NUTS codes
- UKL24 - Powys
two.2.4) Description of the procurement
The Service relates to the delivery of a county wide Independent School and Community Based Counselling Service for young people in Powys, incorporating independent face to face (formerly school-based) counselling and online/remote counselling.
two.2.6) Estimated value
Value excluding VAT: £586,000
two.2.7) Duration of the contract or the framework agreement
Duration in months
48
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.4) Objective rules and criteria for participation
List and brief description of rules and criteria
See tender documentation.
three.2) Conditions related to the contract
three.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision
As per the ITT documents.
three.2.2) Contract performance conditions
Tenderers must be suitably qualified and experienced.
All counsellors and supervisors must be members of a professional body related to counselling or psychotherapy and adhere to an ethical framework or code. The code should be underpinned by ethical principles that give guidance and standards for good practice.
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Form of procedure
Open procedure
four.1.11) Main features of the award procedure
As per the Council's constitution.
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
21 July 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Instructions for Suppliers – Registration on etenderwales
Powys County Council will be conducting this procurement exercise through the Value Wales e-Tendering portal. This can be found at
www.etenderwales.bravosolution.co.uk, all information may be downloaded and returned through this channel.
Internet address(es): http://etenderwales.bravosolution.co.u
Suppliers Instructions How to Express Interest in this Tender
1. Register your company on the eTenderwales portal (this is only required once)
- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk
- Click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the “Open Access ITTs” link.
- Click on the relevant ITT to access the content.
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
- This will move the ITT into your “My ITTs” page. (This is a secure area reserved for your projects only)
- Click on the ITT code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
3. Responding to the tender
- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the ITT
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on:
- eMail: help@bravosolution.co.uk
- Phone: 0800 368 4850 / Fax: 020 7080 0480
Tenders or Requests to Participate must be sent to:
Official name: www.etenderwales.bravosolution.co.uk
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=132564
(WA Ref:132564)
The buyer considers that this contract is suitable for consortia.
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom