Section one: Contracting authority
one.1) Name and addresses
British Film Institute
BFI, 21 Stephen Street
London
W1T 1LN
Telephone
+44 2079574849
Country
United Kingdom
NUTS code
UKI - London
Internet address(es)
Main address
Buyer's address
https://in-tendhost.co.uk/bfi/aspx/Home
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/bfi/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://in-tendhost.co.uk/bfi/aspx/Home
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Recreation, culture and religion
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The BFI London Film Festival Ground Transportation
Reference number
2021/257
two.1.2) Main CPV code
- 60170000 - Hire of passenger transport vehicles with driver
two.1.3) Type of contract
Services
two.1.4) Short description
The BFI London Film Festival takes place 6th October – 17th October 2021. The annual event presents c.230 feature films and 160 short films from more than 70 countries, and in 2019 attracted attendances in excess of 180,000 across London and in cinemas throughout the UK.An integral part of the festival operation is the transport of guests and important staff around the festival’s main venues, guest accommodation and airport/train stations.A total of 1400 car journeys were made during the 2019 edition of the festival. For the 2021 edition of the festival is anticipated that this will be divided between taxi services (standard and executive) and as-directed chauffer services.
two.1.5) Estimated total value
Value excluding VAT: £80,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 1 - Taxi Services
Lot No
Lot 1
two.2.2) Additional CPV code(s)
- 60120000 - Taxi services
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
End-to-end project management and ensuring liaison between the BFI LFF Guest Transport Team and Production team for the provision of Taxi Services for BFI London FIlm Festival including vehicles, drivers/personnel for 'Meet and Greet Airport Transfers', 'City Journeys' and 'Executive Car Taxi Journeys'. Further details of the requirements can be found within the Inviation to Tender document.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £45,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Option to extend by up to a further 1 + 1 years (BFI LFF 2022 and BFI LFF 2023) subject to satisfactory performance of the Contractor and at the sole discretion of the BFI.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 - Chauffeur Services
Lot No
Lot 2
two.2.2) Additional CPV code(s)
- 60170000 - Hire of passenger transport vehicles with driver
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
End-to-end project management and ensuring liaison between the BFI LFF Guest Transport Team and Production team for the provision of chauffer services including vehicles, drivers/personnel. Further details of the requirements can be found within the Inviation to Tender document.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £35,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Option to extend by up to a further 1 + 1 years (BFI LFF 2022 and BFI LFF 2023) subject to satisfactory performance of the Contractor and at the sole discretion of the BFI.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
Accelerated procedure
Justification:
Following publication of PIN ref: 2021/S 000-013951
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
10 August 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 8 November 2021
four.2.7) Conditions for opening of tenders
Date
10 August 2021
Local time
12:15pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: July 2024
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
BFI
21 Stephen Street
London
W1T 1LN
Country
United Kingdom