Scope
Reference
GMCA1209
Description
This procurement is for the delivery of the Our Pass Promotion and Exclusives, a suite of services that underpin the Our Pass travel offer, working alongside GMCA and TfGM to ensure that Our Pass is connected to and embedded within our growing offer of services for young people across GM.
There are four main strands to delivery of the Our Pass Exclusives and Promotion service:
• Sourcing and Managing Our Pass Exclusives
• Engagement and Promotion for Our Pass and Our Pass Exclusives
• Management of digital products
• Working with stakeholders
The contract period will be for 2 years with the option to extend for up to an additional 2 years (in 12 month increments). It is intended for the contract to commence on the 28th of July, 2025.
The maximum budget available for the initial period of 2 years is £792,000 excluding VAT.
The GMCA reserves the right to extend this contract for an additional 2 years (in 12 month increments). The value of the first extension period is up to £414,000 (exc. VAT) and the value of the second extension period is up to £426,500 (exc. VAT).
Therefore, the estimated total value of the contract, including all optional extension periods, is up to a maximum of £1,623,500 excluding VAT.
Further details on the opportunity can be found in the specification.
Total value (estimated)
- £1,623,500 excluding VAT
- £1,948,200 including VAT
Above the relevant threshold
Contract dates (estimated)
- 28 July 2025 to 27 July 2027
- Possible extension to 27 July 2029
- 4 years
Description of possible extension:
The GMCA reserves the right to extend this contract for an additional 2 years (in 12 month increments).
The value of the first extension covering the period of 28/07/2027 - 27/07/2028 is up to £414,000 (exc. VAT).
The value of the second extension covering the period of 28/07/2028 - 27/07/2029 is up to £426,500 (exc. VAT).
Main procurement category
Services
CPV classifications
- 92000000 - Recreational, cultural and sporting services
- 98000000 - Other community, social and personal services
Contract locations
- UKD3 - Greater Manchester
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
20 May 2025, 5:00pm
Tender submission deadline
27 May 2025, 12:00pm
Submission address and any special instructions
All quotations must be submitted via The Chest (the North West Procurement Portal) - https://www.the-chest.org.uk/.
The Chest reference for this opportunity is DN771226.
All responses must be submitted via The Chest. For the avoidance of doubt, quotations received in any other way will be rejected.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
4 July 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Sourcing and Managing Exclusives | Quality | 20% |
| Promotional Activity | Quality | 15% |
| Management of Delivery | Quality | 15% |
| Social Value | Quality | 15% |
| Social Media | Quality | 10% |
| User Engagement | Quality | 10% |
| Performance management and reporting | Quality | 10% |
| Value for Money | Quality | 5% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Greater Manchester Combined Authority
- Public Procurement Organisation Number: PXBN-3793-LCTQ
56 Oxford Street
Manchester
M1 6EU
United Kingdom
Region: UKD33 - Manchester
Organisation type: Public authority - sub-central government