Section one: Contracting authority
one.1) Name and addresses
Pioneer Educational Trust
Upton Court Grammar School
Slough
SL3 7PR
Contact
Geoff Chandler
geoff.chandler@moxton-education.com
Telephone
+44 07970661087
Country
United Kingdom
Region code
UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
Companies House
07462530
Internet address(es)
Main address
https://www.pioneereducationaltrust.org.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.pioneereducationaltrust.org.uk/join-us/join-our-team/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Pioneer Educational Trust - ICT Managed Service
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
Pioneer is a growing family of 4 schools based in Berkshire. We are a values-led, evidence-informed organisation, driven to invest intelligently in our people, inspire collaboration and pioneer ways of bettering society through education so all learners across the Trust have equal access to an exceptional education.
In line with our name, we seek to pioneer finding creative and innovative solutions to complex situations. We never rest on our laurels but strive for excellence in all that we do. We encourage the pupils in our schools to demonstrate the 'pioneering spirit':
• Seeking to learn and understanding there's so much more to learn
• Challenging and questioning what seems to be impossible
• Yearning for deeper knowledge and understanding
• Enduring setbacks and rejoicing in achievement
• Pushing boundaries to discover new territories
• Paving the way for others to follow
• Taking the initiative and taking the lead
Our Pioneer Offer (pupil enrichment programme) encourages our pupils to exemplify the pioneering spirit pushing themselves beyond their comfort zone, taking intelligent risks and demonstrating a responsibility to better society. Pupils who go above and beyond in demonstrating this spirit are recognised by achieving a 'Pioneer Award'.
Equally, our colleagues are supported to take intelligent risks, push the boundaries of what is thought possible and be aspirational in what they can achieve professionally. To deliver this, our Pioneering Leadership Programme coaches all colleagues to seek heat experiences, engage in colliding perspectives and achieve elevated sense-making. Our colleagues continually seek to pioneer, challenge the status quo and, as a result, never accept mediocrity.
This procurement encompasses the items noted below. In essence, this procurement is all about identifying a single supplier to provide a fully outsourced ICT managed service. At the sole discretion of the Trust any future schools that the Trust may incorporate into the Trust will also be added to the ICT contract. Any additional schools will co-terminate to the end same end date of the initial contract.
The Managed Service Provider may also be required to deliver a range of technology and change management projects
The companies identified from these shortlisting questions to receive the ITT for the Managed Service will then receive a detailed set of requirements. For the purposes of this shortlisting stage bidders should assume that the ITT will include, but is not be limited to;
• strategic advice and direction to the Trust regarding ICT
• a 51 week core service, incorporating on-site staff/visits as necessary to fulfil the SLA
• Service desk
• 24 x 7 x 365 monitoring and management of the ICT infrastructure
• local staffing that bidders deem necessary to deliver the SLA
• responsibility for design, specification, installation, and management of all ICT infrastructure
• supply of goods and services based on an agreed Best Value (BV) approach
• management of all ICT against an agreed SLA
• management of 3rd parties
• relevant monitoring, management, patching and reporting
• training - technical and curriculum as necessary
• expectation that the provider will drive innovation
• risk registers and inventory management
• collective partnership targets aligned to the Trusts objectives
• in school support for the integration and upgrade of the connectivity, communications and security infrastructure
Bidders should note the following:
• The Trust will provide a standard contract as part of the ITT Pack
• There is will be a requirement for TUPE from existing suppliers.
two.1.5) Estimated total value
Value excluding VAT: £6,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 30213000 - Personal computers
- 30214000 - Workstations
- 32400000 - Networks
- 32500000 - Telecommunications equipment and supplies
- 80000000 - Education and training services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Slough
Windsor & Maidenhead
two.2.4) Description of the procurement
Pioneer is a growing family of 4 schools based in Berkshire. We are a values-led, evidence-informed organisation, driven to invest intelligently in our people, inspire collaboration and pioneer ways of bettering society through education so all learners across the Trust have equal access to an exceptional education.
In line with our name, we seek to pioneer finding creative and innovative solutions to complex situations. We never rest on our laurels but strive for excellence in all that we do. We encourage the pupils in our schools to demonstrate the 'pioneering spirit':
• Seeking to learn and understanding there's so much more to learn
• Challenging and questioning what seems to be impossible
• Yearning for deeper knowledge and understanding
• Enduring setbacks and rejoicing in achievement
• Pushing boundaries to discover new territories
• Paving the way for others to follow
• Taking the initiative and taking the lead
Our Pioneer Offer (pupil enrichment programme) encourages our pupils to exemplify the pioneering spirit pushing themselves beyond their comfort zone, taking intelligent risks and demonstrating a responsibility to better society. Pupils who go above and beyond in demonstrating this spirit are recognised by achieving a 'Pioneer Award'.
Equally, our colleagues are supported to take intelligent risks, push the boundaries of what is thought possible and be aspirational in what they can achieve professionally. To deliver this, our Pioneering Leadership Programme coaches all colleagues to seek heat experiences, engage in colliding perspectives and achieve elevated sense-making. Our colleagues continually seek to pioneer, challenge the status quo and, as a result, never accept mediocrity.
This procurement encompasses the items noted below. In essence, this procurement is all about identifying a single supplier to provide a fully outsourced ICT managed service. At the sole discretion of the Trust any future schools that the Trust may incorporate into the Trust will also be added to the ICT contract. Any additional schools will co-terminate to the end same end date of the initial contract.
The Managed Service Provider may also be required to deliver a range of technology and change management projects
The companies identified from these shortlisting questions to receive the ITT for the Managed Service will then receive a detailed set of requirements. For the purposes of this shortlisting stage bidders should assume that the ITT will include, but is not be limited to;
• strategic advice and direction to the Trust regarding ICT
• a 51 week core service, incorporating on-site staff/visits as necessary to fulfil the SLA
• Service desk
• 24 x 7 x 365 monitoring and management of the ICT infrastructure
• local staffing that bidders deem necessary to deliver the SLA
• responsibility for design, specification, installation, and management of all ICT infrastructure
• supply of goods and services based on an agreed Best Value (BV) approach
• management of all ICT against an agreed SLA
• management of 3rd parties
• relevant monitoring, management, patching and reporting
• training - technical and curriculum as necessary
• expectation that the provider will drive innovation
• risk registers and inventory management
• collective partnership targets aligned to the Trusts objectives
• in school support for the integration and upgrade of the connectivity, communications and security infrastructure
Bidders should note the following:
• The Trust will provide a standard contract as part of the ITT Pack
• There is will be a requirement for TUPE from existing suppliers.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £6,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
16 July 2024
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
4 September 2024
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Pioneer Educational Trust
Slough
Country
United Kingdom