Section one: Contracting authority
one.1) Name and addresses
The Trustees of the British Museum
The British Museum, Great Russell Street
London
WC1B 3DG
Telephone
+44 2073238264
Country
United Kingdom
NUTS code
UKI - London
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.delta-esourcing.com/tenders/UK-UK-London:-Facilities-management-services./9K4BT5QC88
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Recreation, culture and religion
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
British Museum Soft Facilities Management
Reference number
BM.21.009
two.1.2) Main CPV code
- 79993100 - Facilities management services
two.1.3) Type of contract
Services
two.1.4) Short description
Soft FM services to the Museum’s London estate and storage facilities in Reading and Salisbury
two.1.5) Estimated total value
Value excluding VAT: £18,400,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI - London
- UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
- UKJ11 - Berkshire
Main site or place of performance
LONDON,Gloucestershire, Wiltshire and Bristol/Bath area,Berkshire
two.2.4) Description of the procurement
Facilities Management (Soft FM) of the historical Museum estate and provision of services including: Cleaning and hygiene, specialist cleaning of historical fabric and furniture, Logistics and event support, Post room and Loading Bay management, waste management services, grounds maintenance, pest control services.
Anticipated contract duration of an initial five (5) years from the commencement date plus a maximum of three (3) one (1) year extensions.
The contract value included in II.1.5 and II.2.6 is the total value based on the expected value of £2.3m excluding variable costs per year. The estimated volume of variable costs, based on 2019-2020 data is £34,000 per year.
Participants should note that the Museum are also procuring the supply of Hard Facilities Management services via a separate procurement process (also advertised via the Find a Tender Service). Participants are advised that they must not bid for both Soft FM and Hard FM contract opportunities. From a risk management perspective, the Museum’s preference is to have separate suppliers for each of the Soft FM and Hard FM services. Participants that submit a completed Selection Questionnaire for both Soft FM Services and Hard FM Services will be asked to withdraw from one of the procurement processes. For the avoidance of doubt, the Museum will not be accepting variant bids (i.e. a TFM solution) as part of either the Soft FM or the Hard FM procurement process.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 60
Cost criterion - Name: Commercial / Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £18,400,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
96
This contract is subject to renewal
Yes
Description of renewals
An initial sixty (60) months from the commencement date, plus a maximum of three (3) optional twelve (12) month extensions.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As stated within the procurement documents
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As stated within the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-011087
four.2.2) Time limit for receipt of tenders or requests to participate
Date
26 August 2021
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
27 September 2021
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Facilities-management-services./9K4BT5QC88
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/9K4BT5QC88
GO Reference: GO-2021726-PRO-18627819
six.4) Procedures for review
six.4.1) Review body
The British Museum
Great Russell Street
London
WC1B 3DG
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
The British Museum
Great Russell Street
London
WC1B 3DG
Country
United Kingdom