Section one: Contracting authority
one.1) Name and addresses
Windlesham Parish Council
The Council Office, The Avenue
Lightwater
GU18 5RG
Telephone
+44 1276471675
Country
United Kingdom
Region code
UKJ25 - West Surrey
Internet address(es)
Main address
https://www.windleshampc.gov.uk/
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Greenspace (Grounds Maintenance) contract for Windlesham Parish Council
two.1.2) Main CPV code
- 77314000 - Grounds maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Windlesham Parish Council intends to appoint a contractor/ multiple contractors to maintain all Parish owned greenspaces both efficiently and cost-effectively, whilst at the same time improving the quality of service and appearance.
Prior to commencing the formal procurement exercise and through the publication of this Prior Information Notice, the Council wishes to notify the market of the upcoming opportunity, identify the level of interest, and invite feedback on the proposed commercial model and procurement procedure.
Please note: Tender documents are not available at this time. The purpose of this Notice is for pre-procurement market engagement only.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.2) Description
two.2.1) Title
Greenspace (Grounds Maintenance) contract for Windlesham Parish Council
Lot No
Greenspace (Grounds Maintenance) contract for Windlesham Parish Council
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKJ25 - West Surrey
Main site or place of performance
West Surrey
two.2.4) Description of the procurement
Windlesham Parish Council requires the provision of grounds maintenance services across the villages of Bagshot, Lightwater and Windlesham.
The contract/s will include the following services:
- Cemeteries,
- Greenspace, playgrounds, ponds etc,
- Other services such as fly tipping, graffiti, asbestos removal.
The Council is considering the following commercial models to deliver these requirements:
(i) appointment of a single contractor to deliver all services across the whole parish;
(ii) appointment of three contractors: one contractor to deliver all services in each village;
(iii) appointment of up to nine contractors: disaggregating the contract by service specifics AND village, with individual contractors appointed to deliver the groups of services set out above in each village only.
two.2.14) Additional information
Prior to finalising the commercial model and commencing the formal procurement exercise, through the publication of this Prior Information Notice the Council wishes to notify the market of the upcoming opportunity, identify the level of interest, and invite feedback on the approaches being considered.
two.3) Estimated date of publication of contract notice
1 July 2024
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
Windlesham Parish Council invites interested suppliers to register their interest in this opportunity and take part in a short questionnaire (which should take no more than 10 to 15 minutes to complete) to assist with shaping the commercial model and procurement strategy. The questionnaire can be accessed at the following link: https://forms.office.com/r/q6EEJf7EJG The questionnaire will close to responses at 5pm on Friday 21st June 2024. Please email buyer@polaris-procurement.com if you experience any issues with accessing the questionnaire.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=866045238
GO Reference: GO-202467-PRO-26475263