Section one: Contracting authority
one.1) Name and addresses
UK Research & Innovation
Science & Technology Facilities Council, North Star Avenue, Polaris House
Swindon
SN2 1FL
Contact
STFC Procurement
Telephone
+44 7565200218
Country
United Kingdom
Region code
UKK14 - Swindon
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.delta-esourcing.com/tenders/UK-UK-Swindon:-Grounds-maintenance-services./CRT7VSX4XM
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.delta-esourcing.com/tenders/UK-UK-Swindon:-Grounds-maintenance-services./CRT7VSX4XM
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Research
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
UKRI-3815 Landscape and Grounds maintenance, reactive and remedial works at STFC
two.1.2) Main CPV code
- 77314000 - Grounds maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
UKRI wishes to establish a Contract for the provision of Landscape and Grounds Maintenance, reactive and remedial works at STFC.
The site addressed for delivery of the goods and/or services are as follows:
a.Rutherford Appleton Laboratory, Harwell Campus, Didcot, OX11 0QX
b.STFC Chilbolton Observatory, Drove Road, Chilbolton, SO20 6BJ
c.The Cosener’s House, 15-16 Abbey Close, Abingdon, OX14 3JD
The estimated value of the opportunity is up to £1,668,000.00 excluding VAT across a potential 4 year term
Due to the size, UKRI-3815 Annex Folder will be sent to Suppliers separate via a link upon request. Suppliers are to submit their request for the UKRI-3815 Annex Folder, through the message centre on the Delta eSourcing Portal.
two.1.5) Estimated total value
Value excluding VAT: £1,668,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
UNITED KINGDOM
two.2.4) Description of the procurement
UKRI wishes to establish a Contract for the provision of Landscape and Grounds Maintenance, reactive and remedial works at STFC.
The site addressed for delivery of the goods and/or services are as follows:
a.Rutherford Appleton Laboratory, Harwell Campus, Didcot, OX11 0QX
b.STFC Chilbolton Observatory, Drove Road, Chilbolton, SO20 6BJ
c.The Cosener’s House, 15-16 Abbey Close, Abingdon, OX14 3JD
The estimated value of the opportunity is up to £1,668,000.00 excluding VAT across a potential 4 year term, broken down approximately as follows:
Planned Preventative Maintenance: up to £330,000 per year
Reactive and Remedial Works: up to £65,000 per year
Estimate of PPM/reactive for new areas: £12,000 per year.
Projects works: up to £10,000 per year
Total spend: £417,000 per year
The full technical specification for this procurement can be found at Appendix A. It is essential that this Appendix is fully read, understood and assessed when considering this opportunity. Due to the size, UKRI-3815 Annex Folder will be sent to Suppliers separate via a link upon request. Suppliers are to submit their request for the UKRI-3815 Annex Folder, through the message centre on the Delta eSourcing Portal.
Site Tour:
UKRI STFC will be holding a site tour for this requirement. It is strongly recommended that potential suppliers attend the site tour at Rutherford Appleton Laboratory in order to gain complete clarity of the requirements and environment you would be working in.
The site tour will be held on Tuesday 25th June 2024 at 10:00am and will last no more than 2 hours. Two attendees from each supplier organisation are permitted to attend a site tour at RAL.
To book on to the site tour, please submit the names, email addresses and vehicle registration numbers of those attending via the message function on the Delta eSourcing Portal. Please confirm your attendance no later than 14:00 Friday 21st June 2024.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 75
Cost criterion - Name: price / Weighting: 25
two.2.6) Estimated value
Value excluding VAT: £1,668,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2024
End date
31 October 2028
This contract is subject to renewal
Yes
Description of renewals
This contract is for 3 years, with an optional extension of one year starting from approximately 1st November 2024, and the agreement shall be in place until 31st October 2027 with an optional extension to 31st October 2028. A 1-month mobilisation period will take place for the Service Provider, which will commence 30th September 2024.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 1
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Due to the size, UKRI-3815 Annex Folder will be sent to Suppliers separate via a link upon request. Suppliers are to submit their request for the UKRI-3815 Annex Folder, through the message centre on the Delta eSourcing Portal.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
15 July 2024
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.3) Additional information
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://ukri.delta-esourcing.com/tenders/UK-UK-Swindon:-Grounds-maintenance-services./CRT7VSX4XM
To respond to this opportunity, please click here:
https://ukri.delta-esourcing.com/respond/CRT7VSX4XM
GO Reference: GO-202466-PRO-26455839
six.4) Procedures for review
six.4.1) Review body
UK Research & Innovation
Polaris House, North Star Avenue
Swindon
SN2 1FL
Telephone
+44 7565200218
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
UK Research & Innovation
Science & Technology Facilities Council, Rutherford Appleton Laboratory, Harwell
Oxford
OX110QX
Telephone
+44 7565200218
Country
United Kingdom