Tender

Barnes Primary School Cleaning

Barnes Primary School

UK4: Tender notice - Procurement Act 2023 - view information about notice types

Notice identifier: 2026/S 000-017602

Procurement identifier (OCID): ocds-h6vhtk-065d9d

Published 26 February 2026, 5:27pm

Scope

Reference

CCL_126

Description

Barnes Primary School is a successful split site primary school located in Barnes, London. They are a thriving, two-form entry primary school with a nursery. They currently have approximately 490 pupils across the two sites, including 60 in the nursery, as well as approximately 70 teaching and support staff onsite.

The School is tendering its cleaning services with a contract start date of 1st August 2026. The initial term will run for three years, ending on 31st July 2029, with a requirement for termly and annual reviews and a break clause to support both parties should the relationship not prosper. There will be an option to extend for up to two further years (1+1) by mutual agreement, based on qualitative and financial performance. The current contract with Birkin has reached the maximum contract tenure.

The School is seeking a professional cleaning contractor who can consistently deliver high cleaning standards across all areas of the school, with robust staffing and supervision arrangements, clear KPIs and performance monitoring, innovative approaches to sustainability, efficiency and continuous improvement and proactive support to the School throughout the contract.

The projected turnover for the five-year contract is expected to be circa £245,00 (excluding VAT).

To declare your interest in the tender and download contract documents (available free of charge), please register on https://in-tendhost.co.uk/cohesionconsulting/aspx/Home

The School is running this procurement as a Competitive Flexible, Two Stage, Tender Process.

In short, the School needs to be convinced that bidders can deliver their commitments in full, achieve high standards and implement service enhancements as promised. If the School is not convinced of this, it reserves the right to consider an insourced solution or make no award.

Total value (estimated)

£245,000 excluding VAT
£294,000 including VAT

Above the relevant threshold

Contract dates (estimated)

1 August 2026 to 31 July 2029
Possible extension to 30 July 2031
4 years, 11 months, 30 days

Description of possible extension:

There will be an option to extend for up to two further years (1+1) by mutual agreement, based on qualitative and financial performance.

Main procurement category

Services

CPV classifications

90919300 - School cleaning services

Submission

Submission type

Requests to participate

Deadline for requests to participate

26 March 2026, 1:00pm

Submission address and any special instructions

All returns are submitted electronically. https://in-tendhost.co.uk/cohesionconsulting/aspx/Home

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

15 April 2026

Award criteria

This table displays the award criteria of the lot
Name	Description	Type
Simple description	Award criteria are in the ITT documents	Price

Weighting description

Award criteria are in the ITT documents

Other information

Payment terms

30 days from invoice

Description of risks to contract performance

None

Applicable trade agreements

Government Procurement Agreement (GPA)

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Competitive flexible procedure description

The School is running this procurement as a Competitive Flexible, Two Stage, Tender Process.

Contracting authority