Section one: Contracting authority
one.1) Name and addresses
Staffordshire County Council
Staffordshire Place 1, Tipping Street
Stafford
ST16 2DH
Contact
Michelle Davies
michelle.davies@staffordshire.gov.uk
Telephone
+44 1785277116
Country
United Kingdom
NUTS code
UKG2 - Shropshire and Staffordshire
Internet address(es)
Main address
https://www.staffordshire.gov.uk
Buyer's address
https://supplierlive.proactisp2p.com/Account/Login
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
IA2250 Legal Case Management System
Reference number
DN1286
two.1.2) Main CPV code
- 79100000 - Legal services
two.1.3) Type of contract
Services
two.1.4) Short description
Staffordshire County Council requires a configurable, scalable case management system for
centralised and standardised handling of cases within Legal Services. The system needs to
be hosted. It also needs to be accessible to officers when they are working out of the office
without logistical problems.
It will work for and with staff and to assist them in the completion of their work rather than
being perceived as a system that has to be worked with alongside the completion of case
work.
Future proofing, automated functions and Artificial Intelligence are of particular interest as
such functions, if aligned to the key needs set out within the specification, will improve the
user experience and help to drive efficiencies within the system.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £270,000 / Highest offer: £810,000 taken into consideration
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG2 - Shropshire and Staffordshire
two.2.4) Description of the procurement
Staffordshire County Council requires a configurable, scalable case management system for
centralised and standardised handling of cases within Legal Services. The system needs to
be hosted. It also needs to be accessible to officers when they are working out of the office
without logistical problems.
It will work for and with staff and to assist them in the completion of their work rather than
being perceived as a system that has to be worked with alongside the completion of case
work.
Future proofing, automated functions and Artificial Intelligence are of particular interest as
such functions, if aligned to the key needs set out within the specification, will improve the
user experience and help to drive efficiencies within the system.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: Yes
Description of options
with additional options to extend by two three-year periods to to 31st October 2028 and 31st October 2031
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-031746
Section five. Award of contract
Contract No
IA2250
Title
IA2250 Legal Case Management System
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
7 June 2022
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Civica UK Limited
Eighth Floor, Southbank Central, 30 Stamford Street
London
SE1 9LQ
Country
United Kingdom
NUTS code
- UKI - London
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £810,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Staffordshire County Council
Staffordshire Place 1, Tipping Street
Stafford
ST16 2DH
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Staffordshire County Council
Staffordshire Place 1, Tipping Street
Stafford
ST16 2DH
Country
United Kingdom