Tender

NP79524 Lease Commercial Vehicles and Associated Services

  • The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS")

F02: Contract notice

Notice identifier: 2023/S 000-017510

Procurement identifier (OCID): ocds-h6vhtk-03d7e6

Published 20 June 2023, 12:32pm



Section one: Contracting authority

one.1) Name and addresses

The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS")

Gyle Square (NSS Head Office), 1 South Gyle Crescent

Edinburgh

EH12 9EB

Contact

Douglas Thomson

Email

douglas.thomson@nhs.scot

Telephone

+44 1698720740

Country

United Kingdom

NUTS code

UKM - Scotland

Internet address(es)

Main address

http://www.nss.nhs.scot/browse/procurement-and-logistics

Buyer's address

https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883

one.2) Information about joint procurement

The contract is awarded by a central purchasing body

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

www.publictenderscotland.publiccontractsscotland.gov.uk

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

www.publictenderscotland.publiccontractsscotland.gov.uk

one.4) Type of the contracting authority

Body governed by public law

one.5) Main activity

Health


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

NP79524 Lease Commercial Vehicles and Associated Services

Reference number

NP79524

two.1.2) Main CPV code

  • 34130000 - Motor vehicles for the transport of goods

two.1.3) Type of contract

Supplies

two.1.4) Short description

The Authority is seeking to establish a Framework Agreement for the leasing of a range of commercial vehicles, which will include where

required customisation, conversion and associated services in terms of servicing, maintenance, roadside support and repair of the vehicles

during the term of each lease (full SMR). The Framework Agreement will be for leasing of light commercials (up to 3.5 tonnes)

two.1.5) Estimated total value

Value excluding VAT: £15,000,000

two.1.6) Information about lots

This contract is divided into lots: No

two.2) Description

two.2.2) Additional CPV code(s)

  • 34130000 - Motor vehicles for the transport of goods

two.2.3) Place of performance

NUTS codes
  • UKM - Scotland
Main site or place of performance

All NHS Scotland sites including the Islands

two.2.4) Description of the procurement

The Authority is seeking to establish a Framework Agreement for the leasing of a range of commercial vehicles with full SMR and other

services plus possibly requirement for conversion.

Light commercials up to 3.5 tonnes

The Framework Agreement may be used by all mainland and island NHS Scotland Health Boards and Special Boards (including the

Common Services Agency) and by all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e. all NHS

Scotland Health Boards, Special Health Boards and the Authority or other NHS organisations established pursuant to the NHS (Scotland)

Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014. All Scottish

Hospices

two.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 30

Quality criterion - Name: Contract Management / Weighting: 10

Quality criterion - Name: Sustainability- Net zero climate targeting / Weighting: 5

Cost criterion - Name: Cost / Weighting: 55

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2.14) Additional information

Total value shown is for duration of the framework and based on current 12 months supplier spend data. The framework period will be 4

years.


Section three. Legal, economic, financial and technical information

three.1) Conditions for participation

three.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

three.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Open procedure

four.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 10

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.1) Previous publication concerning this procedure

Notice number: 2018/S 104-237112

four.2.2) Time limit for receipt of tenders or requests to participate

Date

2 August 2023

Local time

9:00am

four.2.4) Languages in which tenders or requests to participate may be submitted

English

four.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

four.2.7) Conditions for opening of tenders

Date

2 August 2023

Local time

9:00am


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: No

six.3) Additional information

Supply of commercial vehicles via a lease agreement and all associated services including modifications to meet the demands and

requirements of the NHS HB’s. Light commercial vehicles for up to 3.5 tonnes.

Indicative contract spend of 15m GBP reflects current annual spend of 3.75m GBP over a planned 4 year framework duration.

Framework is strictly for the leasing of such vehicles, not hire.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 79524. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:

No Sub Contract required

Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/

A summary of the expected community benefits has been provided as follows:

Community benefits are included in this requirement. For more information see:

https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/

A summary of the expected community benefits has been provided as follows:

The Authority is keen to promote the wider benefits these could include but not limited to

-Community activity investment in buildings, resources, facilities(new or repair),human resources,

-Supporting education, learning, schools-school

visits, presentations, providing resources, factory/site visits, education . -Employment-supporting via apprentices, employing unemployed,

training ,skills development ,supporting return to work. - Economic-supporting SME,s, 3rd sector / supported business indirectly / directly

or via sub contracting. In particular, requirements which the authority is particularly interested in for this contract relate to targeted training

and recruitment. The authority is interested in opportunities for the long term unemployed those not in education, employment or training

employment, addressing barriers.

(SC Ref:734708)

six.4) Procedures for review

six.4.1) Review body

Sheriff Court House

27 Chambers Street

Edinburgh

EH1 1LB

Email

edinburgh@scotcourts.gov.uk

Telephone

+44 1312252525

Country

United Kingdom

six.4.2) Body responsible for mediation procedures

Sheriff Court House

27 Chambers Street

Edinburgh

EH1 1LB

Email

edinburgh@scotcourts.gov.uk

Telephone

+44 1312252525

Country

United Kingdom

six.4.4) Service from which information about the review procedure may be obtained

Sheriff Court House

27 Chambers Street

Edinburgh

EH1 1LB

Email

edinburgh@scotcourts.gov.uk

Telephone

+44 1312252525

Country

United Kingdom