Section one: Contracting authority
one.1) Name and addresses
Denefield School
Long Lane, Tilehurst
Reading
RG31 6XY
Contact
Minerva PCS
Telephone
+44 1256467107
Country
United Kingdom
NUTS code
UKJ11 - Berkshire
Internet address(es)
Main address
one.4) Type of the contracting authority
Other type
Education Institute
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Denefield School - Catering Services
Reference number
MPN-10203
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
Denefield School is currently out to tender for the provision of a full daily catering service.The services at the Denefield School are currently outsourced.The Contractor will be responsible for the provision of a full school food catering service for the pupils and staff at Denefield School. This will consist of morning break and a full lunch service for each school day. Before lockdown, there was one main service outlet for meals in the canteen, and a ‘grab and go’ serving hatch (to an outside area) at the far end of the canteen. Post lockdown, the school do not currently use the ‘grab and go’ hatch, but have two service areas for serving meals, one main one at the entrance to the canteen, and one ‘temporary’ one at the far end of the canteen. At Denefield School there are currently 1122 pupils on roll for the academic year 2021/22. Of this figure, 115 pupils are entitled to Free School Meals. TUPE is expected to apply, details of which can be found in the tender document
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,766,809
two.2) Description
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKJ11 - Berkshire
Main site or place of performance
Long Lane, Tilehurst, Reading, RG31 6XY
two.2.4) Description of the procurement
Denefield School is currently out to tender for the provision of a full daily catering service.The Contractor will be responsible for the provision of a full school food catering service for the pupils and staff at the school. This will consist of morning break and a full lunch service for each school day. The catering facilities at the School include the main dining area/servery, plus a hot and cold Grab & Go in the dining room. All outlets are available to all pupilsThere are currently 1122 pupils on roll for the academic year [2021/22]. Of this figure, 115 pupils are entitled to free school meals. TUPE is expected to apply, details of which can be found in the tender documentation.The School is keen to further increase uptake and continue the good work already in place for catering. It wishes to do so by working closely with the successful Contractor in developing and continuously improving the service and partnership during the period of the contract and by introducing innovative and creative ideas as submitted in the tender process and on-going.The School is aware that there are always opportunities to improve and modernise. They are interested in ensuring that the caterers provide the best possible service, introducing new menus ideas and initiatives so that pupils are all eating and utilising the service regularly.
two.2.5) Award criteria
Quality criterion - Name: All criteria are stated only in the procurement documents / Weighting: 85
Price - Weighting: 15
two.2.11) Information about options
Options: Yes
Description of options
The contract will be awarded for an initial period of 3 years with 2 possible extensions of 12 months meaning a maximum contract length of 5 years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The duration detailed above includes the initial term of 3 years as well as the 2 optional contract extension periods of 12 months each.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-030970
Section five. Award of contract
Contract No
Denefield School
Title
Catering Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
7 June 2022
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Harrison Catering Services Limited
Oxford House, Oxford Road
Thame
OX9 2AH
Country
United Kingdom
NUTS code
- UKJ14 - Oxfordshire
Internet address
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,766,809
Total value of the contract/lot: £1,766,809
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Denefield School incorporated a standstill period at the point information on the award of the contract was communicated to tenderers. That notification provided full information on the award decision. The standstill period, which was for a minimum of 10 calendar days, provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).