Section one: Contracting authority
one.1) Name and addresses
Witney Town Council
47 Market Square
WITNEY
OX286AG
Contact
Adam Clapton
Telephone
+44 1993777823
Country
United Kingdom
Region code
UKJ14 - Oxfordshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Corn Exchange, Witney, Specialist Theatre Systems - Theatre Seating
Reference number
39111222
two.1.2) Main CPV code
- 39111200 - Theatre seats
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Corn Exchange is a grade II listed building in the heart of Witney, providing a social and
creative resource for the people of Witney and visitors.
It was built by the private 'Corn Exchange Company' in 1863, replacing a 16th Century
building used in the 1850's as a corn returns office. From the outset, it was used for social
events and meetings as well as corn dealings and housed several clubs and societies.
The main hall currently has no permanently installed technical theatre systems or seating so
the proposal is to install these systems to enable the venue to be utilised by local theatre and
music groups and small-scale touring productions.
This specification is for the supply and installation of theatre seating
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £58,974 / Highest offer: £60,913 taken into consideration
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
Main site or place of performance
Corn Exchange, Witney, Oxfordshire.
two.2.4) Description of the procurement
• The seating system shall incorporate a fixed rear platform with an access corridor
underneath.
• It shall be telescopic and designed to conform to the latest standards for strength, stability
and safety, including, but not limited to BS5588.
• The seating unit shall be fixed in place, preferably to the brick rear wall.
• The TSC shall allow for checking all on site dimensions prior to manufacture to ensure the
finished product shall fit in the available space.
• The seating contractor shall allow for checking the existing floor finish (timber parquet on
concrete) to ensure proper operation of the telescopic unit.
• Layout and numbers of seats are shown on the enclosed drawings.
• Self-stacking side rails shall be provided to one side of the unit, it shall not be necessary to
remove the side rails prior to retracting the unit.
• A kick plate shall be provided to the other side of the unit adjacent to the wall.
• Some seats in the rear row shall be removable to allow for a control position to be created.
• All seats in the front row shall be removable in blocks of no more than 2 seats to allow for
wheelchair spaces to be created.
• A cost for timber fascia panels (including aisle infill panels) shall be provided as an option in
a finish to be confirmed.
• The TSC shall provide for all necessary materials and labour to complete the installation.
• Price shall include all costs, including delivery to site, installation, commissioning, training
and warranty.
• The TSC shall include for project management to include design of the seating units, site
visits to check site suitability and dimensions and to liaise with the design team, attendance
at site design/progress meetings as required, commissioning and training.
• Samples of seating options to be provided for evaluation during the contract with final
design and type/style of seating to be approved by the Client/Consultant prior to
manufacture. Specification is for the supply and installation of theatre seating
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-022507
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
9 December 2022
five.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Hussey Seatway Ltd
Warminster
Country
United Kingdom
NUTS code
- UKK - South West (England)
Companies House
04166039
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £55,000
Lowest offer: £58,974 / Highest offer: £60,913 taken into consideration
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Witney Town Council
Witney
Country
United Kingdom