Section one: Contracting authority
one.1) Name and addresses
Agri-Food and Biosciences Institute
18a Newforge Ln
BELFAST
BT9 5PX
ssdadmin.cpd@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etendersni.gov.uk/epps
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etendersni.gov.uk/epps
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ID 3664408 DAERA - AFBI - CHARTER OF FISHING VESSELS
Reference number
3664408
two.1.2) Main CPV code
- 60651100 - Hire of sea-going vessels with crew
two.1.3) Type of contract
Services
two.1.4) Short description
AFBI is seeking to commission a number of fishing vessels; Two prawn trawlers below 12 m, Prawn trawler above 12 m (with a second required on occasion), A semi-pelagic vessel (space to accommodate up to two scientists), A semi-pelagic vessel (space to accommodate up to three scientists) and One pelagic vessel, The commission must include all management, crew, victuals, and other services necessary to fish in the manners defined below, for a potential period of 3 years. The vessels will receive any work that will have to be commissioned by AFBI during the gear trials and upcoming trials, commercial herring survey and charters involving a semi-pelagic fleet other than the FSP survey (e.g. cod tagging, other up-coming trials) Fishing/surveys will be undertaken within the western Irish Sea (ICES Area 6a and 7a, dependent on individual trial/survey). Tenderers should refer to the specification schedule for more information.
two.1.5) Estimated total value
Value excluding VAT: £494,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
5
two.2) Description
two.2.1) Title
Lot 1
Lot No
1
two.2.2) Additional CPV code(s)
- 34513000 - Fishing, emergency and other special vessels
- 34513100 - Fishing vessels
- 60651100 - Hire of sea-going vessels with crew
- 63726700 - Fishing-vessel services
- 60651000 - Hire of vessels with crew
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
AFBI is seeking to commission a number of fishing vessels; Two prawn trawlers below 12 m, Prawn trawler above 12 m (with a second required on occasion), A semi-pelagic vessel (space to accommodate up to two scientists), A semi-pelagic vessel (space to accommodate up to three scientists) and One pelagic vessel, The commission must include all management, crew, victuals, and other services necessary to fish in the manners defined below, for a potential period of 3 years. The vessels will receive any work that will have to be commissioned by AFBI during the gear trials and upcoming trials, commercial herring survey and charters involving a semi-pelagic fleet other than the FSP survey (e.g. cod tagging, other up-coming trials) Fishing/surveys will be undertaken within the western Irish Sea (ICES Area 6a and 7a, dependent on individual trial/survey). Tenderers should refer to the specification schedule for more information.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £108,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
AFBI may, no later than six Months prior to the Initial Contract Period Expiry Date, give notice in writing to the Contractor to invite the Contractor to agree to extend the Contract for any period up to and including 12 Months. Thereafter, the Parties may agree in writing to extend the Contract for 1 further period of up to and including 12 Months beyond the end of the First Extension Period.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
After the initial contract period, there are 2 options to extend for 1 year each. Provisional timetable for recourse to the options: 12 months from the award of the contract.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Contract value above is an estimate based on the current level of funding available. Extra funding for additional charters may be secured during the lifetime of the contract.
two.2) Description
two.2.1) Title
Lot 2
Lot No
2
two.2.2) Additional CPV code(s)
- 34513000 - Fishing, emergency and other special vessels
- 34513100 - Fishing vessels
- 60651100 - Hire of sea-going vessels with crew
- 63726700 - Fishing-vessel services
- 60651000 - Hire of vessels with crew
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
AFBI is seeking to commission a number of fishing vessels; Two prawn trawlers below 12 m, Prawn trawler above 12 m (with a second required on occasion), A semi-pelagic vessel (space to accommodate up to two scientists), A semi-pelagic vessel (space to accommodate up to three scientists) and One pelagic vessel, The commission must include all management, crew, victuals, and other services necessary to fish in the manners defined below, for a potential period of 3 years. The vessels will receive any work that will have to be commissioned by AFBI during the gear trials and upcoming trials, commercial herring survey and charters involving a semi-pelagic fleet other than the FSP survey (e.g. cod tagging, other up-coming trials) Fishing/surveys will be undertaken within the western Irish Sea (ICES Area 6a and 7a, dependent on individual trial/survey). Tenderers should refer to the specification schedule for more information.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £80,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
AFBI may, no later than six Months prior to the Initial Contract Period Expiry Date, give notice in writing to the Contractor to invite the Contractor to agree to extend the Contract for any period up to and including 12 Months. Thereafter, the Parties may agree in writing to extend the Contract for 1 further period of up to and including 12 Months beyond the end of the First Extension Period.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
After the initial contract period, there are 2 options to extend for 1 year each. Provisional timetable for recourse to the options: 12 months from the award of the contract.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Contract value above is an estimate based on the current level of funding available. Extra funding for additional charters may be secured during the lifetime of the contract.
two.2) Description
two.2.1) Title
Lot 3a
Lot No
3
two.2.2) Additional CPV code(s)
- 34513000 - Fishing, emergency and other special vessels
- 34513100 - Fishing vessels
- 60651100 - Hire of sea-going vessels with crew
- 63726700 - Fishing-vessel services
- 60651000 - Hire of vessels with crew
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
AFBI is seeking to commission a number of fishing vessels; Two prawn trawlers below 12 m, Prawn trawler above 12 m (with a second required on occasion), A semi-pelagic vessel (space to accommodate up to two scientists), A semi-pelagic vessel (space to accommodate up to three scientists) and One pelagic vessel, The commission must include all management, crew, victuals, and other services necessary to fish in the manners defined below, for a potential period of 3 years. The vessels will receive any work that will have to be commissioned by AFBI during the gear trials and upcoming trials, commercial herring survey and charters involving a semi-pelagic fleet other than the FSP survey (e.g. cod tagging, other up-coming trials) Fishing/surveys will be undertaken within the western Irish Sea (ICES Area 6a and 7a, dependent on individual trial/survey). Tenderers should refer to the specification schedule for more information.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £108,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
AFBI may, no later than six Months prior to the Initial Contract Period Expiry Date, give notice in writing to the Contractor to invite the Contractor to agree to extend the Contract for any period up to and including 12 Months. Thereafter, the Parties may agree in writing to extend the Contract for 1 further period of up to and including 12 Months beyond the end of the First Extension Period.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
After the initial contract period, there are 2 options to extend for 1 year each. Provisional timetable for recourse to the options: 12 months from the award of the contract.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Contract value above is an estimate based on the current level of funding available. Extra funding for additional charters may be secured during the lifetime of the contract.
two.2) Description
two.2.1) Title
Lot 3b
Lot No
4
two.2.2) Additional CPV code(s)
- 34513000 - Fishing, emergency and other special vessels
- 34513100 - Fishing vessels
- 60651100 - Hire of sea-going vessels with crew
- 63726700 - Fishing-vessel services
- 60651000 - Hire of vessels with crew
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
AFBI is seeking to commission a number of fishing vessels; Two prawn trawlers below 12 m, Prawn trawler above 12 m (with a second required on occasion), A semi-pelagic vessel (space to accommodate up to two scientists), A semi-pelagic vessel (space to accommodate up to three scientists) and One pelagic vessel, The commission must include all management, crew, victuals, and other services necessary to fish in the manners defined below, for a potential period of 3 years. The vessels will receive any work that will have to be commissioned by AFBI during the gear trials and upcoming trials, commercial herring survey and charters involving a semi-pelagic fleet other than the FSP survey (e.g. cod tagging, other up-coming trials) Fishing/surveys will be undertaken within the western Irish Sea (ICES Area 6a and 7a, dependent on individual trial/survey). Tenderers should refer to the specification schedule for more information.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £118,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
AFBI may, no later than six Months prior to the Initial Contract Period Expiry Date, give notice in writing to the Contractor to invite the Contractor to agree to extend the Contract for any period up to and including 12 Months. Thereafter, the Parties may agree in writing to extend the Contract for 1 further period of up to and including 12 Months beyond the end of the First Extension Period.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
After the initial contract period, there are 2 options to extend for 1 year each. Provisional timetable for recourse to the options: 12 months from the award of the contract.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Contract value above is an estimate based on the current level of funding available. Extra funding for additional charters may be secured during the lifetime of the contract.
two.2) Description
two.2.1) Title
Lot 4
Lot No
5
two.2.2) Additional CPV code(s)
- 34513000 - Fishing, emergency and other special vessels
- 34513100 - Fishing vessels
- 60651100 - Hire of sea-going vessels with crew
- 63726700 - Fishing-vessel services
- 60651000 - Hire of vessels with crew
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
AFBI is seeking to commission a number of fishing vessels; Two prawn trawlers below 12 m, Prawn trawler above 12 m (with a second required on occasion), A semi-pelagic vessel (space to accommodate up to two scientists), A semi-pelagic vessel (space to accommodate up to three scientists) and One pelagic vessel, The commission must include all management, crew, victuals, and other services necessary to fish in the manners defined below, for a potential period of 3 years. The vessels will receive any work that will have to be commissioned by AFBI during the gear trials and upcoming trials, commercial herring survey and charters involving a semi-pelagic fleet other than the FSP survey (e.g. cod tagging, other up-coming trials) Fishing/surveys will be undertaken within the western Irish Sea (ICES Area 6a and 7a, dependent on individual trial/survey). Tenderers should refer to the specification schedule for more information.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £226,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
AFBI may, no later than six Months prior to the Initial Contract Period Expiry Date, give notice in writing to the Contractor to invite the Contractor to agree to extend the Contract for any period up to and including 12 Months. Thereafter, the Parties may agree in writing to extend the Contract for 1 further period of up to and including 12 Months beyond the end of the First Extension Period.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
After the initial contract period, there are 2 options to extend for 1 year each. Provisional timetable for recourse to the options: 12 months from the award of the contract.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Contract value above is an estimate based on the current level of funding available. Extra funding for additional charters may be secured during the lifetime of the contract.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
23 August 2021
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 21 November 2021
four.2.7) Conditions for opening of tenders
Date
23 August 2021
Local time
3:30pm
Information about authorised persons and opening procedure
Only CPD Procurement Staff with access to the project on eTendersNI
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The successful contractor’s performance on the contract will be regularly monitored in line with PGN 01/12. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate.” . . The Authority expressly reserves the rights:. . (I). not to award any contract as a result of the procurement process commenced by publication of this notice;. (II). to make whatever changes it may see fit to the content and structure of the tendering Competition;. (III). to award (a) contract(s) in respect of any part(s) of the [services] covered by this notice; and. (IV). to award contract(s) in stages.. . and in no circumstances will the Authority be liable for any costs incurred by candidates..
six.4) Procedures for review
six.4.1) Review body
The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended.
Belfast
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
CPD will comply with the Public Contracts Regulations 2015 (as amended) and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.