Section one: Contracting authority
one.1) Name and addresses
Dumfries and Galloway Council
Procurement Team, Carruthers House
Dumfries
DG1 2HP
Contact
Keith Munn
Telephone
+44 3033333000
Country
United Kingdom
NUTS code
UKM92 - Dumfries & Galloway
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00219
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Planned Preventative Maintenance of Fire & Security
Reference number
DGT-1333-21
two.1.2) Main CPV code
- 50610000 - Repair and maintenance services of security equipment
two.1.3) Type of contract
Services
two.1.4) Short description
This contract will provide Dumfries and Galloway Council with a Contractor certified to
carry out Servicing & Maintenance of the following equipment:
Fire Alarms
Radio Fire Alarms
Intruder Systems
Panic Alarms
Access Systems
CCTV Systems
Fire Suppression Systems
VESDA systems (Very Early Smoke Detection Apparatus)
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 35100000 - Emergency and security equipment
- 35121000 - Security equipment
- 35125300 - Security cameras
- 35120000 - Surveillance and security systems and devices
two.2.3) Place of performance
NUTS codes
- UKM92 - Dumfries & Galloway
Main site or place of performance
at various locations across Dumfries & Galloway
two.2.4) Description of the procurement
This contract will provide Dumfries and Galloway Council with a Contractor certified to
carry out Servicing & Maintenance of the following equipment:
Fire Alarms
Radio Fire Alarms
Intruder Systems
Panic Alarms
Access Systems
CCTV Systems
Fire Suppression Systems
VESDA systems (Very Early Smoke Detection Apparatus)
Servicing & Maintenance is carried out currently on all the equipment listed above at the sites listed below:
Fire & Security 235 sites
Radio Fire Alarms 4 sites
Intruder 227 Sites
Panic Alarms 10 Sites
Access Systems 13 Sites
CCTV Systems 107 Sites
Fire Suppression Systems 2 Sites
VESDA 5 Sites
two.2.5) Award criteria
Quality criterion - Name: Quality/technical / Weighting: 30
Price - Weighting: 70
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
one optional 12 month extension on top of the 36 month contract running to September 2025 if option is used
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-009709
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
12 August 2021
Local time
12:00pm
Changed to:
Date
19 August 2021
Local time
12:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
12 August 2021
Local time
12:00pm
Place
Tenders will be opened by two procurement personnel by a secure location
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 19090. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Detailed in the ITT
(SC Ref:659005)
six.4) Procedures for review
six.4.1) Review body
Dumfries Sheriff Court
Buccleuch Street
Dumfries
DG1 2AN
Country
United Kingdom