Section one: Contracting authority
one.1) Name and addresses
Scottish Courts and Tribunals Service
Saughton House (procurement Team, N1 Spur)
Edinburgh
EH11 3XD
Contact
Mark A F Allan
Telephone
+44 1314443421
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
http://www.scotcourtstribunals.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00396
one.1) Name and addresses
Crown Office and Procurator Fiscal Service
Crown Office, 25 Chambers Street
Edinburgh
EH1 1LA
procurementreturns@copfs.gov.uk
Telephone
+44 3000203000
Fax
+44 8445614069
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00292
one.2) Information about joint procurement
The contract involves joint procurement
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Other activity
Justice and Courts
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Further Extension of Contract For Supply of FM Services
Reference number
Proc 1-104
two.1.2) Main CPV code
- 50700000 - Repair and maintenance services of building installations
two.1.3) Type of contract
Services
two.1.4) Short description
The scope of the contract is to provide a full Facilities Management service to the Scottish Courts and Tribunals Service (SCTS). The estates of Crown Office and Procurator Fiscal Service (COPFS) is also included in the contract. This was awarded on 26/01/2017 (Contract Award Notice OJEU Ref: 2016/S 095-170258; PCS Reference No:FEB274375, OCID:ocds-r6ebe6-0000443022, published 22/02/2017. This notice concerns a modification to that contract.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £4,125,000
two.2) Description
two.2.2) Additional CPV code(s)
- 50700000 - Repair and maintenance services of building installations
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
All Scotland
two.2.4) Description of the procurement
This procurement is for the modification of the originally awarded contract by further extension of its duration for 3 months for 01/04/2024 to 30/06/2024.
two.2.5) Award criteria
Quality criterion - Name: Capability of Service Delivery / Weighting: 16
Quality criterion - Name: Mobilisation / Weighting: 2.8
Quality criterion - Name: Environmental Approach / Weighting: 6
Quality criterion - Name: Health & Safety criteria / / Weighting: 3.2
Quality criterion - Name: Contract Management / Weighting: 3.2
Quality criterion - Name: Delivery of total FM service as a single entity / Weighting: 4.8
Quality criterion - Name: Fair Work Practices / Weighting: 4
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Contract modification by agreement originally under Regulation 72(1)(c) of the Procurement (Scotland) Regulations 2015 by extending for the period of 1 year from 01/04/2023 to 31/03/2024 within the permitted criteria and in line with Scottish Government’s Procurement Policy Note SPPN 4/2020 covering procurement related issues as a consequence of the coronavirus (COVID-19) outbreak.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
Contract No
Proc 1-104
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 April 2024
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
OCS Group UK Limited
Roselea House, Roselea Gardens
Glasgow
G131DU
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £4,125,000
Total value of the contract/lot: £4,125,000
five.2.5) Information about subcontracting
The contract is likely to be subcontracted
Short description of the part of the contract to be subcontracted
Projects work and specialist services
Section six. Complementary information
six.3) Additional information
(SC Ref:761841)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
27 Chambers Street
Edinburgh
EH1 1 LB
Telephone
+44 13122525254
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Reference should be made to Part 3 "Remedies" (Regs 84 – 95) of the Public Contracts (Scotland) Regulations 2015 and independent legal advice should be sought urgently before any claim is commenced.
A claimed breach of the public procurement rules is actionable by any economic operator in legal proceedings brought in the Sheriff Court or the Court of Session in Scotland.
Prior Notice of Proceedings
Proceedings under this regulation may not be brought unless the economic operator has first informed the contracting authority of —
(a) the nature of the claimed breach or apprehended breach of the public procurement rules; and
(b) its intention to bring proceedings in respect of that claimed breach.
Time Limits for Bringing Proceeding
Proceedings must be brought within 30 days beginning with the date when the economic operator first knew or ought to have known that grounds for starting the proceedings had arisen unless the court considers that there is a good reason for extending the period within which proceedings may be brought, in which case the court may extend that period for up to a maximum of 3 months from that date.