Section one: Contracting authority/entity
one.1) Name and addresses
Scottish Government
4 Atlantic Quay, 70 York St
Glasgow
G2 8EA
Telephone
+44 1312446290
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10482
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
National Framework for Office Equipment
Reference number
SP-16-013
two.1.2) Main CPV code
- 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
two.1.3) Type of contract
Supplies
two.2) Description
two.2.2) Additional CPV code(s)
- 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
- 30100000 - Office machinery, equipment and supplies except computers, printers and furniture
- 30120000 - Photocopying and offset printing equipment
- 30121000 - Photocopying and thermocopying equipment
- 30121200 - Photocopying equipment
- 30200000 - Computer equipment and supplies
- 30125110 - Toner for laser printers/fax machines
- 30232110 - Laser printers
- 30232100 - Printers and plotters
- 30232130 - Colour graphics printers
- 30232150 - Inkjet printers
- 42962000 - Printing and graphics equipment
- 48824000 - Printer servers
- 30121100 - Photocopiers
- 30121300 - Reproduction equipment
- 30125000 - Parts and accessories of photocopying apparatus
- 30192400 - Reprographic supplies
- 30216110 - Scanners for computer use
- 32581200 - Fax equipment
- 50310000 - Maintenance and repair of office machinery
- 50313000 - Maintenance and repair of reprographic machinery
- 50313100 - Photocopier repair services
- 50313200 - Photocopier maintenance services
- 72228000 - Hardware integration consultancy services
- 72512000 - Document management services
- 79131000 - Documentation services
- 79311000 - Survey services
- 79311200 - Survey conduction services
- 79521000 - Photocopying services
- 79810000 - Printing services
- 79811000 - Digital printing services
- 79820000 - Services related to printing
- 79821000 - Print finishing services
- 48783000 - Content management software package
- 48970000 - Print shop software package
- 42664100 - Fusion equipment for plastics
- 64122000 - Internal office mail and messenger services
- 64216120 - Electronic mail services
- 48780000 - System, storage and content management software package
- 72212311 - Document management software development services
- 30124500 - Scanner accessories
- 30124520 - Scanner document feeders
- 79999100 - Scanning services
- 79800000 - Printing and related services
- 79823000 - Printing and delivery services
- 79824000 - Printing and distribution services
- 50314000 - Repair and maintenance services of facsimile machines
- 48000000 - Software package and information systems
- 72212318 - Scanner software development services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Across the geography of Scotland.
two.2.4) Description of the procurement at the time of conclusion of the contract:
Modification to extend current framework agreement for up to two months. The framework scope covers the full catalogue of Office Equipment, ranging from small single function desktop printers to large print room high volume products, consisting of mono and colour, network and non-network requirements; and services and solutions up to a fully Managed Print Service.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
3 June 2017
End date
2 June 2021
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2017/S 014-021118
Section five. Award of contract/concession
Contract No
SP-16-013
Title
National Framework for Office Equipment
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
26 May 2022
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor/concessionaire
Annodata Limited
The Maylands Building, Maylands Avenue
Hemel Hempstead
HP2 7TG
Telephone
+44 1923333333
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Konica Minolta Business Solutions (UK) Ltd
Struan House, Garbett Road, Kirkton Campus, Livingston, West Lothian
Livingston
EH54 7DL
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Xerox (UK) Limited
Building 4, Uxbridge Business Park, Sanderson Road, Uxbridge
Middlesex
UB8 1DH
Telephone
+44 1895251133
Fax
+44 1895254095
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Capital Document Solutions Ltd (Main Contact)
101 McDonald Road
Edinburgh
EH7 4NW
Telephone
+44 1315574747
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Apogee Corporation
Apogee Corporation Limited , Nimbus House, Liphook Way
Maidstone
ME16 0FZ
Telephone
+44 3453009955
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Ricoh UK Ltd.
800 Pavilion Drive, Northampton Business Park
Northampton
NN4 7YL
Telephone
+44 2072534545
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Canon (UK) Limited
4 Roundwood Avenue, Stockley Park
Uxbridge
UB11 1AF
Telephone
+44 7967460072
Fax
+44 8448920846
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £2,000,000
Section six. Complementary information
six.3) Additional information
(SC Ref:697609)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom
Internet address
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
seven.1.3) Place of performance
NUTS code
- UKM - Scotland
seven.1.4) Description of the procurement:
Modification to extend current framework agreement for up to two months. The framework scope covers the full catalogue of Office Equipment, ranging from small single function desktop printers to large print room high volume products, consisting of mono and colour, network and non-network requirements; and services and solutions up to a fully Managed Print Service.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
2
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£56,000,000
seven.1.7) Name and address of the contractor/concessionaire
Canon (UK) Limited
4 Roundwood Avenue, Stockley Park
Uxbridge
UB11 1AF
Telephone
+44 7967460072
Fax
+44 8448920846
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
Capital Document Solutions Ltd (Main Contact)
101 McDonald Road
Edinburgh
EH7 4NW
Telephone
+44 1315574747
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Konica Minolta Business Solutions (UK) Ltd
Struan House, Garbett Road, Kirkton Campus, Livingston, West Lothian
Livingston
EH54 7DL
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
Ricoh UK Ltd
Maxim 1, 2 Parklands Way
Motherwell
ML1 4WR
Telephone
+44 7384522329
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
Xerox (UK) Limited
Building 4, Uxbridge Business Park, Sanderson Road, Uxbridge
Middlesex
UB8 1DH
Telephone
+44 1895251133
Fax
+44 1895254095
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
Apogee Corporation
Apogee Corporation Limited , Nimbus House, Liphook Way
Maidstone
ME16 0FZ
Telephone
+44 3453009955
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
Annodata Limited
The Maylands Building, Maylands Avenue
Hemel Hempstead
HP2 7TG
Telephone
+44 1923333333
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The extension is being sought in accordance with Regulation 72(1)(f) of the Public Contracts (Scotland) Regulations 2015 which states:
Contracts and framework agreements may be modified without a new procurement procedure in accordance with this Part in any of the following cases:—
(f) where paragraph (5) applies
In terms of the specific conditions set by regulation 72 (1) (f) the following applies.
(5) This paragraph applies where the value of the modification is below both of the following values—
(a) the relevant threshold mentioned in regulation 5 (thresholds); and
(b) 10 % of the initial contract value for service and supply contracts or frameworks and 15% of the initial contract value for works contracts or frameworks,
provided that the modification does not alter the overall nature of the contract or framework agreement.
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
The two month extension period will provide continuity and minimise any potential disruptions whilst we complete the governance process and allow sufficient time to transition to the new framework. There will be no change to the advertised contract value.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £56,000,000
Total contract value after the modifications
Value excluding VAT: £56,000,000