Section one: Contracting authority
one.1) Name and addresses
London Universities Purchasing Consortium
153-155 London Road, Hemel Hempstead, Hertfordshire
Hemel Hempstead
HP3 9SQ
Contact
Antonio Ramirez
Telephone
+44 207302764
Country
United Kingdom
Region code
UK - United Kingdom
National registration number
N/A
Internet address(es)
Main address
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/81165
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
eTendering Platform
Reference number
ITS5081 LU
two.1.2) Main CPV code
- 48490000 - Procurement software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
LUPC is looking to place a supplier framework agreement for the provision of an eTendering platform, compliant with PCR 2015 and that will be compliant and compatible with the Procurement Act 2023.
To be considered for this opportunity, please note the requirements in section II.2.4 of this notice.
The ITT documentation and instructions on how to electronically submit a bid can be requested from the following email address: its5081.lu@lupc.ac.uk
two.1.5) Estimated total value
Value excluding VAT: £12,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48490000 - Procurement software package
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
LUPC is looking to place a supplier framework agreement for the provision of an eTendering platform, compliant with Public Contracts Regulation 2015 and that will be compliant and compatible with the Procurement Act 2023.
To be considered for this opportunity, Suppliers must be an official “eSender”, authorised by the Cabinet Office to publish public procurement notices to Find a Tender Service and Contracts Finder.
Systems must also have the capability to publish procurement notices to OJEU / TED.
In addition, all Suppliers must deliver all 5 core procurement electronic functionalities, without the customer needing to engage, transact, contract nor carry out implementation work with a 3rd party supplier / provider:
1) eTendering (including the publication of Electronic Notices)
2) Electronic tender evaluation
3) Electronic Contact management
4) Dynamic Purchasing Systems (DPS)
5) Electronic Auctions (eAuctions)
Account management and customer support will also be required, as well as implementation and post-implementation services such as training and consultancy. The transfer of tender and / or contract related data from previous incumbent systems may also be required.
LUPC, acting as the Consortium, is working with the other Universities Purchasing Consortia (UPCs) listed below, and their respective Member Institutions, to establish a National Framework Agreement for the Provision of eTendering platforms across England, Wales:
• Southern Universities Purchasing Consortium (SUPC)
http://www.supc.ac.uk/engage/our-members/our-members
• North East Universities Purchasing Consortium (NEUPC)
http://www.neupc.ac.uk/our-members
• North West Universities Purchasing Consortium (NWUPC)
http://www.nwupc.ac.uk/our-members
• London Universities Purchasing Consortium (LUPC)
http://www.lupc.ac.uk/list-of-members.html
• Advanced Procurement for Universities and Colleges (APUC)
http://www.apuc-scot.ac.uk/#!/members
• Higher Education Purchasing Consortium Wales (HEPCW)
• Crescent Purchasing Consortium (CPC)
There are no guarantees of volume or spend.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £12,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
LUPC may elect to extend this agreement by up two extensions of up to 12 months each, subject to satisfactory performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
This Contract Notice is to advertise for is a framework agreement, where member institutions (see II.2.4) may call off and use the eTendering platforms to purchase goods and services, utilising various funding sources, throughout the framework agreement term and extensions. These funding sources may include European Funds.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 5
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-016320
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
4 July 2024
Local time
12:00pm
Changed to:
Date
17 July 2024
Local time
11:00am
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 5 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
4 July 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
LUPC (London Universities Purchasing Consortium)
153-155 London Road
Hemel Hempstead
HP3 9SQ
Country
United Kingdom