Section one: Contracting authority
one.1) Name and addresses
Westminster City Council
64 Victoria Street
London
SW1E 6QP
Country
United Kingdom
NUTS code
UKI - London
Internet address(es)
Main address
one.1) Name and addresses
The Royal Borough of Kensington and Chelsea
Town Hall, Hornton Street
London
W8 7NX
Country
United Kingdom
NUTS code
UKI3 - Inner London – West
Internet address(es)
Main address
one.2) Information about joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Open Age Older People’s Preventative Services
Reference number
prj_WCC_18116
two.1.2) Main CPV code
- 85144000 - Residential health facilities services
two.1.3) Type of contract
Services
two.1.4) Short description
The Integrated Commissioning Department of the Royal Borough of Kensington and Chelsea and the City of Westminster (the Authorities) have awarded two contracts to Open Age for the provision of a Bi-borough Older People's Preventative Service. The first contract will cover services delivered within the City of Westminster and the second will cover services delivered within Kensington & Chelsea.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,133,898
two.2) Description
two.2.2) Additional CPV code(s)
- 98330000 - Physical well-being services
two.2.3) Place of performance
NUTS codes
- UKI - London
Main site or place of performance
The City of Westminster and the Royal borough of Kensington & Chelsea.
two.2.4) Description of the procurement
The main outcomes for the bi-borough preventive service are to:
- Keep older residents healthy and independent
- Reduce loneliness and isolation
- Deliver services in a way to suit resident needs
- Ensure quality
- Meet increasingly complex needs
Open Age will deliver on the objectives and outcomes outlined above through the provision of a broad range of high-quality group activities. These will be positioned at the early stages of prevention and aimed at those older people who do not currently have high levels of health or care needs, or significant cognitive decline. Activities will be required to be easily accessible to all through a combination of dedicated older people’s spaces, operate in a wide variety of community settings, and offer a remote (telephone and on-line) delivery strand.
Open Age will also provide support to target harder to reach groups or those who may need additional support to access the service. Open Age will work with Health, Social Care, voluntary sector providers and other partners to ensure easy referral routes into and out of the service.
Each contract will be for an initial period of 18 months, with the option to extend for a further 6 month period. During this term, services will be redesigned following significant changes caused by the pandemic, and a competitive procurement exercise will be undertaken for future service provision which continues to meet the needs of residents.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
Each contracting Authority at its absolute discretion can extend the contract period from 18 months for a further period of 6 months. The maximum contract term is two (2) years.
The contract value includes the 6 month extension option across both Westminster City Council and The Royal Borough of Kensington & Chelsea.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
A service review was carried out in 2019 with the intention to conduct a procurement exercise for services commencing 1st April 2021. These services required Open Age to deliver a range of face to face services in addition to a tele-befriending service, however due to restrictions imposed by the pandemic these were no longer suitable options. Instead commissioners worked with Open Age to develop a hybrid model to ensure continuity of services within government guidelines.
There were also capacity issues with a number of providers likely to bid. Continuing with a procurement exercise would have put increased pressure on a number of local providers when responding to the pandemic and a procurement exercise.
During this extension period, commissioners will work to understand the lessons learned from the pandemic, and how newly commissioned services can continue to reduce health inequalities accentuated by the pandemic and associated lockdowns, and demand on ASC and PH services. The intention is to update the service review previously completed and redesign services across the Older People’s Preventative portfolio. Findings from this exercise will inform the procurement strategy and approach taken to reprocuring older people’s preventative services within The Royal Borough of Kensington & Chelsea and the City of Westminster in the most streamlined and cost effective way. The updated service review will consider various options for service design such as borough-specific models, bi-borough models, targeted vs more generic models, and the integration of services across the Older People’s Preventative portfolio. Following this a competitive procurement exercise will be carried out.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section five. Award of contract
Contract No
1
Title
Open Age Older People’s Preventative Services - RBKC Contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
19 July 2021
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Open Age
St Charles' Centre for Health & Wellbeing, Exmoor Street
London
Country
United Kingdom
NUTS code
- UKI - London
Internet address
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £698,326
Section five. Award of contract
Contract No
2
Title
Open Age Older People’s Preventative Services - WCC Contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
19 July 2021
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Open Age
St Charles' Centre for Health & Wellbeing, Exmoor Street
London
Country
United Kingdom
NUTS code
- UKI - London
Internet address
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £435,572
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
The Strand
London
Country
United Kingdom