Section one: Contracting authority
one.1) Name and addresses
Royal Borough of Greenwich
3rd Floor, The Woolwich Centre, 35 Wellington Street, Woolwich
London
SE18 6HQ
Contact
RBG Procurement Team
procurement@royalgreenwich.gov.uk
Country
United Kingdom
Region code
UKI51 - Bexley and Greenwich
Internet address(es)
Main address
http://www.royalgreenwich.gov.uk/
Buyer's address
http://www.royalgreenwich.gov.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
SPS 2777 - Major and Responsive Repairs and Void Refurbishment Contract
Reference number
DN725621
two.1.2) Main CPV code
- 45453100 - Refurbishment work
two.1.3) Type of contract
Works
two.1.4) Short description
The Contracting Authority is seeking to enter into contracts with suitably qualified and experienced Contractors to undertake major and responsive repairs and voids refurbishment works within the borough of Greenwich. The details of works to be delivered under this contract are set out in more detail in the procurement documents.
This is a boroughwide contract and the Contracting Authority intends to enter into contracts with up to four (4) Tenderers (i.e., the top four (4) highest scoring Tenderers), who will be used as the main Contractors in relation to the Works.
The duration of the contract will be for an initial period of four (4) years with the option to further extend the contract on the same terms for a further period of up to three (3) years making possible a total contract period of seven (7) years.
The estimated total annual contract value is £8,000,000 (£8m). The estimated total contract value over seven (7) years including the optional extension period is £56,000,000 (£56m).
two.1.5) Estimated total value
Value excluding VAT: £56,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 45211310 - Bathrooms construction work
- 45421100 - Installation of doors and windows and related components
- 45421151 - Installation of fitted kitchens
- 45453100 - Refurbishment work
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKI51 - Bexley and Greenwich
two.2.4) Description of the procurement
The Contracting Authority is seeking to enter into contracts with suitably qualified and experienced Contractors to undertake major and responsive repairs and voids refurbishment works within the borough of Greenwich. The details of works to be delivered under this contract are set out in more detail in the procurement documents.
The works required to be delivered under these contracts can include but are not restricted to:
- Major reactive repair works;
- Provision of major reactive repair reporting and scheduling services;
- Major reactive repairs to rented dwellings and mixed tenure blocks;
- Repairs and refurbishment of vacant dwellings (voids), which may include but is not limited to kitchen and bathroom installations as required;
- Drainage reactive repairs; and
- Minor remedials from fire risk assessments.
The Contracting Authority may introduce "Out of Hours and Emergency Reactive Repair Works". These works/services are not guaranteed at contract commencement and would be optional for the Contracting Authority to introduce with one (1) of the appointed contractors over the duration of the contract(s).
The Contracting Authority may require responsive repairs to be undertaken on occasion and will advise the Contractor(s) accordingly.
The contractors must be able to deliver all the works under this contract. Without limitation, the works are envisaged to support the delivery of major and responsive repairs and void refurbishment works within the borough of Greenwich.
The Contracting Authority intends to enter into contracts with up to four (4) Tenderers (i.e., the top four (4) highest scoring Tenderers), who will be used as the main Contractors in relation to the Works.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50%
Price - Weighting: 50%
two.2.6) Estimated value
Value excluding VAT: £56,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The contract is expected to commence on or around December 2024 and will run for an initial period of four (4) years with the option to further extend the contract for a further period of up to three (3) years. The contract extension will be subject to satisfactory reviews based upon performance and quality of service and delivery. The maximum duration of the contract including the optional extension periods is seven (7) years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Contractors should be suitably experienced and hold the relevant memberships.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
1 July 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
1 July 2024
Local time
1:00pm
Place
RBG Offices
Information about authorised persons and opening procedure
The Council's Procurement Officers
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The procurement is being managed through the Contracting Authority's procurement portal, Proactis: https://procontract.due-north.com
To be able to access the procurement documents you will need to register your company details on the portal. Please check that you can access the documents and if you have any problems, then you should contact the helpdesk at Proactis.
The Contracting Authority reserves the right to abandon this procurement process at any stage following the publication of this Notice and/or not to award any contract in respect of this Notice. Full details of the scope and requirements for the opportunity are set out in the tender documentation issued by the Contracting Authority.
All applicants are solely responsible for their costs and expenses incurred in connection with the preparation and submission of their tenders and the procurement process as a whole. Under no circumstances will the Contracting Authority or any of its advisors be liable for any costs or expenses borne by any applicant or such applicant's associated organisations or any of its advisors in this process whether the applicant is successful or otherwise.
The Contracting Authority considers that this contract may be suitable for contractors that are small or medium enterprises (SMEs). Selection of tenderers will be based solely on the criteria set out in the procurement documents.
six.4) Procedures for review
six.4.1) Review body
The High Court of England and Wales
The Royal Courts of Justice, The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
The High Court of England and Wales
The Royal Courts of Justice, The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Cabinet Office
70 Whitehall
London
SW1A 2AS
United Kingdom