- Scope of the procurement
- Lot 1. Community and Stakeholder Engagement Support Carmarthenshire Local Authority
- Lot 2. Community and Stakeholder Engagement Support Denbighshire/Conwy Local Authority
- Lot 3. Community and Stakeholder Engagement Support Rhondda Cynon Taf Local Authority
- Lot 4. Community and Stakeholder Engagement Support Neath Port Talbot Local Authority
Section one: Contracting authority
one.1) Name and addresses
Trydan Gwyrdd Cymru
Welsh Government Office, Rhydycar Business Park
Merthyr Tydfil
CF48 1UZ
caffael@trydangwyrddcymru.wales
Telephone
+44 7591340779
Country
United Kingdom
NUTS code
UKL - Wales
Internet address(es)
Main address
http://www.trydangwyrddcymru.wales
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA86013
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Environment
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Trydan Community and Stakeholder Engagement Support
two.1.2) Main CPV code
- 79416000 - Public relations services
two.1.3) Type of contract
Services
two.1.4) Short description
Trydan wishes to appoint providers that will support Trydan on community and stakeholder engagement across the development of approximately five large-scale onshore wind energy projects (as more particularly described in the Specification).
The Procurement is split into four lots.
LOT 1: contract covering 1 project located in Carmarthenshire.
LOT 2: contract covering 1 project located in Denbighshire / Conwy.
LOT 3: contract covering 1 project located in Rhondda Cynon Taf.
LOT 4: contract covering 2 projects located in Neath Port Talbot.
The maximum estimated value of the Contracts for the initial three year period including all the Required and Optional Activities is:
Lot 1 - 240,000 GBP (excluding VAT)
Lot 2 - 240,000 GBP (excluding VAT)
Lot 3- 240,000 GBP (excluding VAT)
Lot 4 - 270,000 GBP (excluding VAT)
Total being 990,000 GBP
The contract values specified in this notice are the maximum contract values for the initial three year period for all Required and Optional Activities as described in the Specification issued with the ITT. Trydan reserves the right to extend the one or more of the contracts by an additional year and increase the overall contract values proportionately and in line with the terms of the Contract.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,100,000
two.2) Description
two.2.1) Title
Community and Stakeholder Engagement Support Carmarthenshire Local Authority
Lot No
1
two.2.2) Additional CPV code(s)
- 79416000 - Public relations services
- 79340000 - Advertising and marketing services
- 79342000 - Marketing services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
Carmarthenshire
two.2.4) Description of the procurement
The scope for this procurement will cover project and all pre-application planning related community and stakeholder engagement, and communication.
This will include reviewing existing preliminary stakeholder analyses, and maintaining a current and relevant stakeholder list.
It will require the drafting and maintenance (evolution ) of an engagement strategy and plan.
It will include communications and outreach to ensure Trydan gets the best possible introduction to the local area, at the very early stages of project development. Working with a multidisciplinary project team, including EIA consultants, you will be required to design and manage opportunities for local communities and stakeholders to help shape the project through non-statutory and statutory consultation events. You will navigate the project through pre-application consultation requirements and be part of delivering the Consultation Report.
As a major infrastructure project, the project will follow the new process defined in The Infrastructure (Wales) Act 2024 .
You will also facilitate local engagement to help the projects prepare to deliver relevant and optimal embedded and added social value.
Some broader, Wales-wide communication and engagement may also be required within the remit, where there is an interface between local and national interests.
two.2.5) Award criteria
Quality criterion - Name: Technical Submission / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Community and Stakeholder Engagement Support Denbighshire/Conwy Local Authority
Lot No
2
two.2.2) Additional CPV code(s)
- 79416000 - Public relations services
- 79340000 - Advertising and marketing services
- 79342000 - Marketing services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
Denbighshire/ Conwy Local Authority
two.2.4) Description of the procurement
The scope for this procurement will cover project and all pre-application planning related community and stakeholder engagement, and
communication.
This will include reviewing existing preliminary stakeholder analyses, and maintaining a current and relevant stakeholder list.
It will require the drafting and maintenance (evolution ) of an engagement strategy and plan.
It will include communications and outreach to ensure Trydan gets the best possible introduction to the local area, at the very early stages
of project development. Working with a multidisciplinary project team, including EIA consultants, you will be required to design and
manage opportunities for local communities and stakeholders to help shape the project through non-statutory and statutory consultation
events. You will navigate the project through pre-application consultation requirements and be part of delivering the Consultation Report.
As a major infrastructure projects, the project will follow the new process defined in The Infrastructure (Wales) Act 2024 .
You will also facilitate local engagement to help the projects prepare to deliver relevant and optimal embedded and added social value.
Some broader, Wales-wide communication and engagement may also be required within the remit, where there is an interface between
local and national interests
two.2.5) Award criteria
Quality criterion - Name: Technical Submission / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Community and Stakeholder Engagement Support Rhondda Cynon Taf Local Authority
Lot No
3
two.2.2) Additional CPV code(s)
- 79416000 - Public relations services
- 79340000 - Advertising and marketing services
- 79342000 - Marketing services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
Rhondda Cynon Taf Local Authority
two.2.4) Description of the procurement
The scope for this procurement will cover project and all pre-application planning related community and stakeholder engagement, and communication.
This will include preliminary stakeholder analyses and compiling an initial stakeholder list. The list will be reviewed and maintained throughout the duration of the contract.
It will require the drafting and maintenance (evolution ) of an engagement strategy and plan.
It will include communications and outreach to ensure Trydan gets the best possible introduction to the local area, at the very early stages of project development. Working with a multidisciplinary project team, including EIA consultants, you will be required to design and manage opportunities for local communities and stakeholders to help shape the project through non-statutory and statutory consultation events. You will navigate the project through pre-application consultation requirements and be part of delivering the Consultation Report.
As a major infrastructure projects, the project will follow the new process defined in The Infrastructure (Wales) Act 2024 .
You will also facilitate local engagement to help the projects prepare to deliver relevant and optimal embedded and added social value.
Some broader, Wales-wide communication and engagement may also be required within the remit, where there is an interface between
local and national interests.
two.2.5) Award criteria
Quality criterion - Name: Technical Submission / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Community and Stakeholder Engagement Support Neath Port Talbot Local Authority
Lot No
4
two.2.2) Additional CPV code(s)
- 79416000 - Public relations services
- 79340000 - Advertising and marketing services
- 79342000 - Marketing services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
Neath Port Talbot
two.2.4) Description of the procurement
The scope for this procurement will cover project and all pre-application planning related community and stakeholder engagement, and communication.
This will include preliminary stakeholder analyses and compiling an initial stakeholder list. The list will be reviewed and maintained throughout the duration of the contract.
It will require the drafting and maintenance (evolution ) of an engagement strategy and plan.
It will include communications and outreach to ensure Trydan gets the best possible introduction to the local area, at the very early stages of project development. Working with a multidisciplinary project team, including EIA consultants, you will be required to design and manage opportunities for local communities and stakeholders to help shape the project through non-statutory and statutory consultation events. You will navigate the project through pre-application consultation requirements and be part of delivering the Consultation Report.
As a major infrastructure projects, the project will follow the new process defined in The Infrastructure (Wales) Act 2024 .
You will also facilitate local engagement to help the projects prepare to deliver relevant and optimal embedded and added social value.
Some broader, Wales-wide communication and engagement may also be required within the remit, where there is an interface between
local and national interests.
two.2.5) Award criteria
Quality criterion - Name: Technical Submission / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-002315
Section five. Award of contract
Lot No
1
Title
Community and Stakeholder Engagement Support Carmarthenshire Local Authority
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
11 April 2025
five.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 7
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
CADNO COMMUNICATIONS LIMITED
Low Barn, Llancayo Business Park
Usk
NP151HY
Telephone
+44 7592065883
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £240,000
Total value of the contract/lot: £265,000
Section five. Award of contract
Lot No
2
Title
Community and Stakeholder Engagement Support Denbighshire/Conwy Local Authority
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
9 April 2025
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from other EU Member States: 6
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Outwrite Public Relations Ltd
Belgravia House, Grosvenor Street
Mold
CH71EJ
Telephone
+44 1352706260
Country
United Kingdom
NUTS code
- UKL23 - Flintshire and Wrexham
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £240,000
Total value of the contract/lot: £265,000
Section five. Award of contract
Lot No
3
Title
Community and Stakeholder Engagement Support Rhondda Cynon Taf Local Authority
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
11 April 2025
five.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from other EU Member States: 7
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
GRASSHOPPER COMMUNICATIONS LTD
24 St Andrews Crescent
Cardiff
CF103DD
Telephone
+44 2921675483
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £240,000
Total value of the contract/lot: £250,000
Section five. Award of contract
Lot No
4
Title
Community and Stakeholder Engagement Support Neath Port Talbot Local Authority
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
11 April 2025
five.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from other EU Member States: 7
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
CADNO COMMUNICATIONS LIMITED
Low Barn, Llancayo Business Park
Usk
NP151HY
Telephone
+44 7592065883
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £270,000
Total value of the contract/lot: £320,000
Section six. Complementary information
six.3) Additional information
The Contracts may be extend for an additional period of up to one year following the initial three year period. This will be include an additional value being added to the initial value.
(WA Ref:149503)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom