Section one: Contracting authority
one.1) Name and addresses
Aberdeen City Council
Woodhill House, Westburn Road
Aberdeen
AB16 5GB
cpssprocurement@aberdeencity.gov.uk
Telephone
+44 1467539209
Country
United Kingdom
NUTS code
UKM50 - Aberdeen City and Aberdeenshire
Internet address(es)
Main address
http://www.aberdeencity.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00231
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Heat Network Operations Contract
Reference number
000-VCTT7379
two.1.2) Main CPV code
- 71314200 - Energy-management services
two.1.3) Type of contract
Services
two.1.4) Short description
This tender is for the Operation & Maintenance duties associated with a new district heating network being established in Torry, Aberdeen. There will also be a requirement for the successful contractor to undertake (or arrange and manage the undertaking of) some upgrading and additional infrastructure works in relation to expansion of the physical district heating system as the network grows as well as the potential to deliver Metering & Billing services.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 09300000 - Electricity, heating, solar and nuclear energy
- 38551000 - Energy meters
- 65400000 - Other sources of energy supplies and distribution
- 71314000 - Energy and related services
- 71314200 - Energy-management services
- 09323000 - District heating
- 45259300 - Heating-plant repair and maintenance work
- 45232141 - Heating works
- 48444100 - Billing system
- 45232140 - District-heating mains construction work
- 45251250 - District-heating plant construction work
- 44161000 - Pipelines
- 44163121 - Heating pipes
- 45231100 - General construction work for pipelines
- 45331100 - Central-heating installation work
- 50720000 - Repair and maintenance services of central heating
two.2.3) Place of performance
NUTS codes
- UKM50 - Aberdeen City and Aberdeenshire
Main site or place of performance
Torry, Aberdeen
two.2.4) Description of the procurement
ACC are looking to appoint a 3rd party to manage a new district heating system currently being implemented. As well as the operational aspects - including maintenance of the network - the successful candidate will be expected to work with ACC to promote the network, manage it's expansion throughout the life of the contract and undertake some upgrading and additional infrastructure works to the network itself. There may also be a requirement for the successful candidate to deliver some or all aspects of metering and billing etc
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
There will be the option to extend any resultant contract by up to a further 60 months.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Objective criteria for choosing the limited number of candidates:
To ensure a degree of competitiveness whilst maintaining compliance - please see SPD guidance doc for more details
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
There may be a requirement to make additional Works purchases from the successful contract to support the upgrading, growth and expansion of the network as it develops. There may also be a requirement to make additional Service purchases as per the attached project brief. These may be made by separate awards or by way of contract variations - whichever is deemed appropriate at the time.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Please refer to the attached SPD Instructions doc
three.1.2) Economic and financial standing
List and brief description of selection criteria
As per 4B.1 within the SPD - Bidders are to provide their turnover figure for each of the past 5 years.
As per 4B.5.1 & 5.2 Bidders are required to confirm their commitment, and ability, to obtain the necessary levels of insurance, should they be successful in being awarded this contract.
Minimum level(s) of standards possibly required
As per 4B.1 the turnover figure for each of the past 5 years must be at least GBP 1M
As per 4B.5.1 & 5.2 the insurance requirements are as follows:
- Employers Liability Insurance = GBP 5M for any one occurrence
- Public Liability Insurance = GBP 10M any one occurrence
Other forms of insurance will be required and shall form part of the award criteria during the ITPN process.
three.1.3) Technical and professional ability
List and brief description of selection criteria
As per 4C.1.2 within the SPD - Bidders must provide 3 examples, from within the last 3 years to demonstrate the following:
- The management and operation of communal / district heating systems including provision of customer contact and customer care.
- The provision of planned maintenance and reactive repair services to communal / district heating energy centres including call-outs and emergency cover.
- The supply and operation of energy meter data collection systems, customer billing and account management.
- The arrangements for management of services and works, including any significant sub-contract or partnership arrangements.
- Activities undertaken to engage with potential customers and promote the uptake of district heating or similar services.
- Processes and activities to assure the health and safety of staff public and customers and minimising environmental impacts in the delivery of the services and works described above.
- Undertaking or managing design, installation and commissioning of upgraded and additional district heating infrastructure to or within occupied domestic buildings including in-building distribution pipework, domestic HIUs and meters.
As per 4C.4 Bidders must provide details of processes for evaluating and selecting sub-contractors and suppliers and quality assurance of sub-contracted works.
As per 4C.6 Bidders should answer by providing Details of their qualifications and accreditations for carrying out the works described in the contract notice including but not limited to:
- Training, qualifications in the maintenance and operation of energy centre plant and equipment and district heating systems including heat interfaces
- Health and safety and risk assessment qualifications and training
- Customer care / customer account management accreditations and training
- Installation and commissioning of customer heat interfaces, heat meters, meter data collection systems.
- Management of maintenance / repair / installation works to occupied premises
Relevant copies of certificates, accreditation statements may be attached as separate documents. ACC may check accreditation / approval status with the relevant bodies where it is relevant to the procurement.
As per 4C.7 Bidders are to provide details of environmental management systems, accreditations and processes to be used for these works.
As per 4C.10 Bidders are to provide details of the percentage of the work to be subcontracted. Where significant (>20% price elements are to be sub-contracted, if possible, identify sub-contractors that are likely to be use, why selected and summarise your experience of working with them on previous similar contracts.
Minimum level(s) of standards possibly required
As per 4C1.2 this information will be scored as follows as part of the selection criteria for the next stage:
Operation and Maintenance Services (30%)
Metering, Billing and Customer Account Management (30%)
Customer engagement (20%)
Health, Safety & Environment (10%)
Installation / upgrade works (10%)
Scores will be allocated as per the scoring matrix within the SPD guidance doc.
As per 4C.4, 4C.6, 4C.7 & 4C.10 responses will be deemed a Pass where the Bidder has provided details relevant to the subject matter of the contract.
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
The contractual conditions are based on Triple Point Heat Networks Investment Management (HNIP) contract templates that are publicly available, amended to suit the specifics of the proposed project. Optional works packages shall be subject to a suitable standard form construction contract with employer amendments.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 247-615590
four.2.2) Time limit for receipt of tenders or requests to participate
Date
20 August 2021
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
3 September 2021
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: This contract is for an initial period of 5 years with the option to extend for up to a further 5 years so publication of a similar requirement may be in c. 9 years time.
six.3) Additional information
Please see the attached Project Brief for more information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=660852.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Relevant and proportionate community benefits will be addresses as part of the qualitative aspect of this tender evaluation process. more information will be provided as part of the ITPN.
(SC Ref:660852)
six.4) Procedures for review
six.4.1) Review body
Aberdeen Sheriff Court
Aberdeen
Country
United Kingdom