Future opportunity

HR Information System


F01: Prior information notice (prior information only)

Notice reference: 2021/S 000-016965

Published 19 July 2021, 4:43pm

Section one: Contracting authority

one.1) Name and addresses


c/o Henhurst Ridge Primary Academy

Henhurst Ridge, BURTON-ON-TRENT

DE13 9TQ


Leanne Brown / Calum Marriott




United Kingdom

NUTS code

UK - United Kingdom

Internet address(es)

Main address


one.2) Information about joint procurement

The contract is awarded by a central purchasing body

one.3) Communication

Additional information can be obtained from the above-mentioned address

one.4) Type of the contracting authority

Body governed by public law

one.5) Main activity


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

HR Information System

Reference number


two.1.2) Main CPV code

  • 48450000 - Time accounting or human resources software package

two.1.3) Type of contract


two.1.4) Short description

Pre-market engagement for a Human Resources Information System

REAch2 Academy Trust is exploring the market for a Human Resources Information System (HRIS) potentially to be used by all REAch2 Academies and the central organisation.

The HRIS must have:

 Payroll or link to an established payroll system/bureau service

 Finance software or link to an established finance system

 Facility to manage LGPS and TPS

 Trade Union facilities time Reporting

 Gender pay gap reporting

 Sickness absence reporting

 Public sector equalities duty reporting

 Single Central Record facility

REAch2 Academy Trust are looking for suppliers who:

 Have an established system active for 2+ years

 Already work in the education sector

two.1.6) Information about lots

This contract is divided into lots: No

two.2) Description

two.2.3) Place of performance

NUTS codes
  • UK - United Kingdom

two.2.4) Description of the procurement

Any contract resulting from this proposed procurement will be awarded under the terms of the Everything ICT Framework and the successful supplier will be expected to have applied for, and been successful in, the Everything ICT supplier application process before any potential contract is awarded.

Further details for Everything ICT are available at www.everythingict.org and interested bidders wishing to declare an interest in bidding for this potential opportunity (whether or not you are an existing Everything ICT supplier) should contact info@everythingict.org by 5pm on Friday 13th August 2021 clearly including the reference number of this notice in their email.

In addition to the framework application process, potential bidders may also be asked to complete a preliminary qualification questionnaire which will be scored and evaluated separately as a means of selecting those who may subsequently be invited to submit an Invitation to Tender as part of any potential mini competition to be carried out.

The proposed contract may be awarded for a three year term with the option of two one year extensions (3 + 1 + 1).

We anticipate awarding the contract by 31st December 2021 with a system 'go live' in mid-2022.

This notice is for Information only. REAch2 and Everything ICT reserve the right to cancel or amend this proposed procurement at any time

two.2.14) Additional information

REAch2 Academy Trust is a primary-only Academy Trust made up of 60 primary schools, across 20 Local Authorities.

REAch2 employs approximately 3100 staff across all schools and a central team.

You can find more information about the Trust at www.reach2.org

two.3) Estimated date of publication of contract notice

6 September 2021

Section four. Procedure

four.1) Description

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes