Section one: Contracting authority
one.1) Name and addresses
Keele University Science And Business Park
Keele University IC2 Finance Directorate Keele University Science & Innovation Park
Newcastle-under-Lyme
ST5 5NH
Contact
Debbie Cramphorn
Telephone
+44 1782734967
Country
United Kingdom
NUTS code
UKG2 - Shropshire and Staffordshire
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/universityofkeele/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/universityofkeele/aspx/Home
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Lease agreement for the Supply and Delivery of Tractors, Mowers and Utility Vehicles for Grounds Services
Reference number
KU/310/DC/GD/JK/2021
two.1.2) Main CPV code
- 16700000 - Tractors
- PA02 - Lease
two.1.3) Type of contract
Supplies
two.1.4) Short description
Tenders are invited to supply, delivery and maintain on a four (4) year lease agreement (2yrs + 2yrs) Tractors, Mowers and Utility Vehicles for the Grounds Services.
The Grounds Team are responsible for the maintenance of all the grassed areas including the Sports Fields, the Woodlands and the formal Parks. The University needs equipment that is reliable, robust, proven, easy-to-use and not over-specified. Suitable for all year- round usage, seasonal grass cutting, seasonal leaf collection, snow clearance and salt gritting, as appropriate for the equipment.
The following equipment:
3 x Tractors
1 x Ride on Mower
1 x Rigid Deck Roller Mower
1 x Zero Turn Ride on Mower
3 x RTV- 2wd/4wd Utility Vehicles.
All equipment must be new at the start of each 2- year period. Suppliers must be able to provide all items specified as the tender is not split into lots. Equipment is required to be replaced every 24 months with replacement new for like-for-like (or better) and this is costed as an inclusive price. All equipment must be new at the start of each 2- year period.
The estimated total value of the contract is £200,000 excluding VAT.
The tender evaluation is divided into two stages - the Selection Stage Evaluation and the Award Stage Evaluation. All tenders received will be assessed on a pass / fail basis to ensure Tenderers meet minimum levels of suitability. The University shall identify the most economically advantageous tender (MEAT) . The maximum score available is 1000 marks, divided into 600 marks for Technical (Quality) and 400 marks for Commercial (Price).
two.1.5) Estimated total value
Value excluding VAT: £200,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 16000000 - Agricultural machinery
- PA02 - Lease
two.2.3) Place of performance
NUTS codes
- UKG2 - Shropshire and Staffordshire
two.2.4) Description of the procurement
This is an open tender to Supply and Delivery :
3 x Tractors
1 x Ride on Mower
1 x Rigid Deck Roller Mower
1 x Zero Turn Ride on Mower
3 x RTV- 2wd/4wd Utility Vehicles.
The tender evaluation is divided into two stages - the Selection Stage Evaluation and the Award Stage Evaluation. All tenders received will be assessed on a pass / fail basis to ensure Tenderers meet minimum levels of suitability. The University shall identify the most economically advantageous tender (MEAT) . The maximum score available is 1000 marks, divided into 600 marks for Technical (Quality) and 400 marks for Commercial (Price).
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
4 October 2021
End date
31 March 2026
This contract is subject to renewal
Yes
Description of renewals
4 -year contract on the basis of 2 years +2 years .
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
23 August 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
23 August 2021
Local time
12:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 4 years time
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
Royal Courts of Justice, Strand.
London
WCA2 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
University of Keele, Procurement Office,
Finance Department, Innovation Centre 2,
Keele, Staffordshire
ST5 5NH
Country
United Kingdom
Internet address
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Any review proceedings should be promptly brought to the attention of the Director of Finance of the University at the address provided above, and will be dealt with in accordance with the requirements of the Public Contracts Regulations 2015 ('PCR2015'). Any review proceedings must be brought within the time-scales specified by the applicable law, including without limitation, PCR 2015. In accordance with PCR 2015,the University will incorporate a minimum 10 calendar day standstill period from the date information on the award of the contract is communicated to tenderers.
six.4.4) Service from which information about the review procedure may be obtained
University of Keele
Procurement Office Finance Department Innovation Centre 2,
Keele Staffordshire
ST5 5NH
Country
United Kingdom